Reviews and monitors research funds against awarded budgets; reviews expenditure requests for available funding, allowability, and compliance with agency guidelines and Office of Management and Budget.Projects balances on sponsored awards including accounting for unencumbered expenses; ensures expenses are processed correctly against sponsored awards.Corresponds with partners in OSP, SPA and HR to ensure Grant Specialist, as an intersectional position, has access to all the required Workday roles. Ensures research personnel trained on Workday processes through in person tutorials, training documents, etc. Creates position process documents to provide OSP with insight into Workday processes and to train others. Provides administrative assistance associated with post-award sponsored research. Manages work orders and invoices for subcontractors and consultants; helps with hiring and processing payments for undergraduate and graduate students and research staff. Manages purchases of materials and supplies for sponsored projects. Assists faculty to get Professional Services Agreements in place for consultants paid from sponsored funds.Analyzes and evaluates pre- and post-award contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.Assists faculty with the preparation and follow-up of Institutional Review Board submissions.Manages effort reporting and certification process to ensure departmental compliance; advises and assists PIs in the effort certification process as needed.Serves as liaison between the LS&T faculty, Office of Sponsored Programs, and SPA.Assists in the preparation of post-award reports.Supports faculty in pre-award planning, development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements

Serves as lead for College of Medicine and College of Nursing in all pre-award and post-award matters related to the negotiation and execution of contracts/agreements.Conduct award negotiations with sponsoring agencies and serves as primary liaison for the College of Medicine and College of Nursing with sponsoring agencies.Draft, review and negotiate research agreements, material transfer agreements, data use agreements, non-disclosure agreements and other agreements with private, federal and state agencies ensuring all compliance reviews and approvals are secured, including the Institutional Review Board; the Institutional Animal Care and Use Committee; Export Compliance; Facilities and Security; and Environmental Health and Safety, as required.Coordinate additional agreement reviews and approvals by Export Compliance, Office of Technology Transfer, the Research Foundation, and the Office of General Counsel, as needed.Advise investigators and research administrators on research requirements; interpret and communicate procedural and policy changes.Assists faculty, administrators and staff in interpretation and clarification of sponsor guidelines; completion of required sponsor forms, and assurances and certifications..Manages post-award contract administration of sponsored projects, ensuring compliance with sponsor requirements, University policies and procedures, and applicable laws and regulations.Coordinates with post-award team to establish accounts and subaward team to ensure compliance with prime award terms and conditions

Review and submit proposals, negotiate and accept/execute awards, determine the need for legal review and coordination of institutional policy exceptions with some input and mentoring. Draft and negotiate research contracts and agreements of varying complexities, coordinate administration of sponsored projects and subrecipient monitoring and reporting obligations under Fred Hutch prime agreements. Ensure that negotiations of award terms, and the terms of subawards to other entities, protect the interests of the Hutch, its faculty and staff while balancing those interests with the needs of the sponsors and subrecipients with some oversight.Serve as a resource for interpreting, explaining and applying Fred Hutch and sponsor policies, as well as applicable regulations related to research administration issues.Provide support to Researchers and Research Administrators for post-award administrative matters, including setting up sponsored projects accounts in electronic systems, reviewing and submitting sponsor prior approval requests, expenditure requests, reporting information.Act as primary liaison with extramural sponsors and regulatory oversight agencies as necessary, including review and endorsement of official institutional correspondence to external sponsors and collaborating institutions.Serve as a campus resource regarding proposal and award administration for sponsors, and for interpreting and applying external research regulations and policies, guidelines and procedures related to the administration, management and oversight of sponsored projects and research administration. Advise Fred Hutch personnel and leadership of critical and/or sensitive issues related to sponsored projects administration.Run monthly reports including audit checks as well as submission of monthly FFATA reports.

• Managed vendor partner onboarding process including research, canvass and cold outreach of potential vendor partners; obtained legal and tax documents to ensure vendor compliance with city and state regulations; collaborated with vendors to create menus; edited and review menus to ensure all allergens accounted for and accurate; compiled all vendor information utilizing Microsoft Access and SuiteCRM; and maintained paperless files in Google Drive• Oversaw vendor market expansion, researched vendor expansion potential in second market and collaborated with other markets to provide new market data• Created reports and subsequent projects to address potentially dangerous allergen discrepancies, missing paperwork and profile inconsistencies• Oversaw transition of vendors from between outgoing and incoming VS Associates and aided with new VS Associate training• Raised internal awareness of potential market compliance issues regarding tax and legal documents• Increased vendor service quality by 20 % between June and October• Implemented a new vendor initiative requiring non-disclosure agreements, updated terms of service and vendor cooperation.• Served as vendor advocate in client/vendor disputes• Advised vendors on menu, marketing and service improvements to increase order counts.• Compiled reports on range of items including marketing materials, tax information, vendor on-time percentages, order counts, and service ratings for cross-departmental use.• Took minutes of monthly Seattle market meeting; met weekly with head of Seattle office and regional vendor sales manager to determine market priorities; and presented research on a variety of topics for biweekly departmental meetings• Created and edited marketing materials as needed

• Provided administrative support to Office of Sponsored Programs • Prepared and reviewed draft awards, contracts, grants, sub-awards and other agreements• Ensured compliance with donor regulations, as well as policies and procedures• Assisted with agenda setting, problem-solving and project management• Coordinated meetings and conference calls as needed• Liaised between Contract Specialists, Program Manager, Legal Team, Proposal Budgeting Team and Donor Reporting Team as needed during award and sub-award process• Drafted correspondence and assisted in the preparation, editing and formatting of documents• Compiled data and reports of awards and sub-awards using Salesforce

•Administrative assistant student to collegial head, collegial assistant and the faculty•Managed class and office schedules and calendars of the collegial professors•Ensured quality of collegial reception area, greeting and advising faculty, students and guests•Proof read and edited book drafts for collegial professors