Erin Wills Email & Phone Number

Katy, Tx, Us

Houston, Texas, United States

Provide direct administrative support as needed, including scheduling appointments/meetings/trainings, event planning, maintaining an organized filing system, mass mailings/package shipments, updating contact database/employee distribution lists, making office supply arrangements, greeting/assisting all on-site visitors, and providing general administrative support to all employees.Manage the office layout and infrastructure planning (desk moves, team additions and workstation changes).Maintain all office equipment and furniture, facilitating repairs when necessary.Perpetuate office efficiency by maintaining appearance of common areas, organizing procedures, and handling office correspondences.Partner with the HR team to update and keep office policies updated and in place.Coordinate with the IT department on all office equipment (new hire desk set up, employee replacements and ex-employee returns).Ensure that all facility invoices are processed for payment and recorded with Accounts Payable.Manage contract and pricing negotiations with office vendors and service providers.Oversee the office G&A budget, ensures accurate and timely reporting.Assist in the onboarding process for new hires.Work very closely with building management to ensure a good tenant - landlord relationship.

Houston, Texas, United States

Oversaw all office operations at their Houston headquarters and their other five branch locations throughout Texas.Handled recruitment for all six office locations (vetting candidates for open positions, on-site interviews, paperwork and pre-/post-interview follow-up).Set up and monitored 100+ employee credentials and offered introductory orientations.Fleet management of 50+ company vehicles.Drafted correspondences, newsletters, promotional materials and all other formal documents.Planned and scheduled all appointments, events, conferences, catering and travel reservations.Greeted and assisted all onsite guests.Answered inbound calls and company emails.Composed and distributed meeting notes, routine correspondences and reports.Ensured compliance with current healthcare regulations and medical laws.Monitored and maintained office supplies inventory.Coordinated with Human Resources and IT departments on all office equipment and employee devices.

Houston, Texas, United States

End-to-end supply chain planning, office management and execution for laboratory operations. This included laboratory inventory planning, management and restocking, vendor relationship management and collection kit fulfillment.Projected usage based on expected volume growth and provided recommendations to the company regarding inventory based on vendors' abilities to support our needs.Drove regular reporting to the leadership team for visibility into the supply chain.Facilitated logistics for COVID-19 testing for over 80 on-site employees three times a week.

Chicago, Illinois, United States

Managed complex travel arrangements and coordinated planning of all trips for the C-suite.Processed travel expenses and reimbursements for 12 people.Assisted with team building initiatives and overall support for maintenance of employee morale.Circulated office-wide announcements, booked conference rooms and coordinated all catering needs.

Chicago, Illinois, United States

Greeted all visitors, candidates and vendors.Managed courier pick-ups, deliveries and mass mailings, as needed.Conducted inventory analysis and placed orders for office supplies and groceries weekly.Communicated announcements, birthdays, anniversaries and other company milestones quarterly.Ordered and set up of ad hoc breakfast, lunch and dinner requests for meetings and training sessions.Cleaned and kept all four kitchens stocked and tidy.Kept all office supply areas organized and supplied.Tidied 70 conference rooms daily.Served as the point of contact for building maintenance issues and requests.Planned all the company in-house events including communication to all staff, ordering of food and beverages, negotiating pricing based on budget and assisting with event set up and clean up.Managed the annual corporate summer picnics and holiday parties with a $200,000 budget.Executed a weekly lunch every Friday for 250 employees with a $3,500 budget.Set up new hire workspaces (included IT set up, office supplies and building badges).Built and maintained vendor relationships and managed the purchasing of hardware and software products.Managed the invoicing of all software, hardware and other IT supplies through SAP.

Chicago, Illinois, United States

Drove engagement of the Contractor Alliance Program through proactive customer outreach and communication to over 200 program members.Responded to all national homeowner requests about contractors, dealers, projects and complaints. Supported team with extensive Salesforce CRM lead management and reporting to our entire sales force.

Chicago, Illinois, United States

Acted as a liaison between diners and restaurants solving a variety of issues.Communicated with 100+ customers daily through phone calls, text messages, e-mail, chat and various social media channels.