• Act as back up for Office Manager in their absence• Process invoices, which entails date stamping, coding, obtaining approval signatures from management, and forwarding to the Accounts Payable department for payment• Create requisitions for vendor proposals and submit to management for approval• Track requisitions via master PO log spreadsheet, from inception to full approval and receipt of actual purchase order• Responsible for processing, coding and reconciling all temporary labor invoices• Create and code requisitions using current budget information, and submit for Management/Executive approval• Act as a department liaison for Contract Vendors• Assist in managing a calendar of monthly contracted maintenance service appointments by building• Track and update vendor insurance information• Assist in the preparation of the annual department budget• Provide support for academic and housing help desks by fielding phone calls, emails and eMaintenance requests• Work with the Housing Department to provide cost associated with student billable maintenance charges• Maintain eMaintenance software program with updates on outstanding work orders and completed work orders• Calculate and process time sheets for all contracted labor.• Assist Managers, Director and VP with the scheduling of appointments as requested

• Act as back up for Office Manager in their absence• Process invoices, which entails date stamping, coding, obtaining approval signatures from management, and forwarding to the Accounts Payable department for payment• Create requisitions for vendor proposals and submit to management for approval• Track requisitions via master PO log spreadsheet, from inception to full approval and receipt of actual purchase order• Responsible for processing, coding and reconciling all temporary labor invoices• Create and code requisitions using current budget information, and submit for Management/Executive approval• Act as a department liaison for Contract Vendors• Assist in managing a calendar of monthly contracted maintenance service appointments by building• Track and update vendor insurance information• Assist in the preparation of the annual department budget• Provide support for academic and housing help desks by fielding phone calls, emails and eMaintenance requests• Work with the Housing Department to provide cost associated with student billable maintenance charges• Maintain eMaintenance software program with updates on outstanding work orders and completed work orders• Calculate and process time sheets for all contracted labor.• Assist Managers, Director and VP with the scheduling of appointments as requested

• Handled housing issues such as maintenance requests, elevator issues, order furniture and schedule vendor appointments for appliance repairs• Assisted with prepping of yearly department budgets• Verified and processed contractor time cards• Coded invoices, segregating the blanket purchase order vendors and forwarded them to accounts payable for payment. • Maintained invoice tracking on Excel workbook for all vendors and buildings and process weekly reconciliation • Verified vendor contract amounts and track vendor contract expiration• Supported academic and housing help desks by fielding phone calls • Entered, updated and completed work orders in the Emaint X3 data base• Assisted with creating requisitions and updated purchase order log

• Answered incoming phone calls and routed them to the appropriate parties throughout the firm• Established and maintained a variety of records and files related to assigned functions• Maintained managers calendars• Organized and prepared information and data for reports and special projects as assigned• Assisted with data entry- entering information into system database• Provided clerical and administrative support

• Maintained and organized customer files• Assisted accounting department with billing customer retail orders• Assisted customer service department with placing customer orders and return authorization claims • Called upon to translate Spanish speaking customers/employees via telephone, mail or in person • Served as a backup for the dropship department• Resolved customers' service or billing complaints by performing activities such as exchanging merchandise, refunding money and adjusting bills

• Maintained and updated records of streets and addresses for a navigation system• Heavy data entry of any changes of street and addresses • Verified names and address changes to navigation system

• Keyed in show orders for vendors/customers• Assisted accounting department with billing customer retail orders• Assisted accounting dept. with processing retail orders• Helped with customer service dept. with customers placing orders and RA claims• Backed up dropship department

• Answered multi-line telephone system, determined caller’s needs and routed to the appropriate department• Maintained office supplies inventory by checking stock to determine inventory level and anticipating needed supplies• Maintained minutes for all executive and full staff meetings• Typed and edited expense reports• Organized and filed all shipment documents and logs• Planned and set up monthly meetings and arranging luncheons• Organized office activities and coordinated flow of communications

• Provided front office/reception coverage as needed• Scheduled conference/meeting room calendars and meeting space appearance• Sorted and delivered department mail • Setup rooms for departmental meetings and breakdown as well• Managed and maintained inventory of kitchen and office supplies, including printer paper and toner supplies

• Provided front office/reception coverage as needed• Verified attendance and hours worked from employee time cards• Issued and recorded adjustments of payment errors and/or retroactive increases• Entered relevant worked hours of temp employees into TKO system • Prepared and printed out client invoices and verified before mailing out