• Assisting in administrative problem-solving, project planning, development, and execution of stated goals and objectives. Manage confidential information.• Monitoring, reconciling, and assisting with fiscal administration for the sales team • Establishing, updating, and maintaining files, inventories, and records; implementing and maintaining data management systems. Processing a variety of highly confidential information• Scheduling appointments and maintaining calendars; scheduling, coordinating and facilitating meetings, web conferences, events and travel arrangements as required for Sales Director and Sales Leadership.• Scheduling and support for high level customer meetings and events requiring facilities and travel arrangements• Support in planning and execution of the Summer Student Program.

•Resolves administrative problems by analyzing information, identifying and communicating solutions. •Independently oversees daily administrative operations including working closely with and providing direction to other administrative support staff in a professional and collaborative manner •Implement and coordinate electronic database record keeping and document management, including electronic network files management, including working with stakeholders of these documents.•Maintain Executives Director calendars, including task reminders, of commitments and ensures that all pertinent material/ information is available and organized •Organizes and prioritizes independently, the administrative activities for the Executive Director and ensures that all work is completed within established time frames •Prepares notices of assigned meetings, agendas, minutes and relevant background information and distributes in a timely manner (including but not limited to meetings with the Board of Directors, Board Standing Committees).•Attends meetings, as required, to record minutes and follow-up on action items results from the meetings •Coordinates the development and utilization of administrative resources (e.g. network shared drive), reporting systems and policies and procedures •Coordinate administrative projects including but not limited to the annual review of personnel files, accreditation standards review, policy and procedure reviews •Assists in the preparation of proposals, reports and additional documentation as required •Assists in development, formatting, proofreading and editing a variety of material including but not limited to: correspondence, minutes, agendas, manuscripts, policies, and preparation of presentations •Coordinates travel schedules and books accommodations and meeting rooms, refreshments and related to support the Director Team. Completes and submits related purchase orders and expense claims to the Finance department in a timely manner

 Assists in the overall management of the parts and showroom inventory. Works as a liaison between GNR staff, customers and suppliers to source recreational vehicle (RV)/camping vehicles parts. Assists on shipping and receiving RV parts. Supervises and trains staff on parts and sales techniques. Answers to phone inquiries from customers. Provides face-to-face customer service as and when needed.

• Office Administration/Coordination Supports CEO and other associates with various administrative tasks (redirecting calls, disseminating correspondence, etc.) Organizes and schedules meetings and appointments of the CEO. Manages files and records with effective filing systems. Manages Proposal list/Quote list for the USA and Abu Dhabi office. Prepares travel, transportation and accommodation requirements of the CEO and other staff. Liaises with associates in the USA office for various document submissions for projects and to ensure that client needs are met in a timely and cost effective manner. Revises documents with comments from clients to ensure compliance with clients’ requirements. Coordinates and corresponds with internal/external organizations and parties on various operational issues such as obtaining permits and approvals, marine safety, logistics requirements, visa and insurance requirements, among others. Processes accounts-related documents and requests (i.e. petty cash, invoices, purchase orders, etc). Assists in the coordination, supervision, and completion of special projects and events as required Manages and monitors office supply inventory.

• Contract Administration/Management Oversee proposal planning and administration of contracts Co-ordinates kick-off meetings with other Masterflo satellite offices overseas, to determine project requirements and to ensure that these requirements comply with the client’s needs. Reviews Sales Order/Purchase Order& quotes and ensures that everything complies with requirements for docs and materials. Ensures prompt order processing, includes prompt ordering of long-lead items to maintain delivery schedule.  Effectively and accurately communicate relevant project information to the client and project team. Reviews submitted documents and comments from Materflo’s main office to ensure compliance with the customer requirements. Ensure client needs are met in a timely and cost effective manner. Tracks authorizations and correspondence as well as maintains detailed and organized files Tracks payments and deadlines as well as performs closing activities as required.• Project Coordination Keeps the Project Manager and other key members of the team informed about project status and issues that may impact client relations. Processes the documents required for shipping of materials from Canada to the client. Manages the mobilization of personnel, arranging all relevant documents required for personnel to come to UAE to be able to do service work in UAE. Coordinates and corresponds with internal/external organizations and parties on various operational issues such as obtaining security pass, travel/Optima cards, HSE Induction Courses, Marine Safety (BOSIET), logistics requirements, visa and insurance requirements, among others. Meets with clients to discuss their requirements and provide answers to client’s queries prior to mobilization. Communicates with clients during the mobilization and de-mobilization of Technical staff whenever there are offshore activities and projects.

Field work:Assists Engineers in setting up/checking subsea/topside equipment for offshore/onshore mobilization.Arranges the transportation requirements of offshore equipment and staff whenever there are mobilizations and demobilization, afterwards ensuring that the equipment is safely transported back to the workshop after each demobilization for safekeeping and maintenance.Scouts for local sources/suppliers of subsea/topside equipment parts.Responsible for sending the subsea/topside equipment back to the main office for repair and/or servicing.Responsible for maintaining the subsea/topside equipment to avoid corrosion before it is kept in the workshop after every demobilization.General Office Administration:Provides general administrative support to the Regional Manager, Sonomatic LimitedCoordinates and corresponds with internal/external organizations and parties on various operational issues such as obtaining permits and approvals, marine safety, logistics requirements, visa and insurance requirements, among others.Arranges travel, transportation and accommodation requirements of Technical and Administration staff.Manages accounts-related documents and requests (i.e. petty cash, invoices, purchase orders, etc).Manages Technical and Administration staff’s leave and project schedules using the company software, Vision.Manages telephone calls and keeping track of important calls and messages in the absence of the Regional Manager.Maintains and ensures proper administration, filing and control of the company’s vital documents and records such as tenders, invoices, correspondences and petty cash liquidations.Meets with clients to discuss their requirements and provide answers to client’s queries prior to mobilization.Communicates with clients during the mobilization and de-mobilization of Technical staff whenever there are offshore activities and projects.

Communication Management: Handled the review, checking, verification of records, as well as circulation of office correspondences and other inwards and outwards official communications of the departmentManaged telephone Call Management including answering and screening incoming calls.Managed the filing administration and control of confidential office documents (contracts, tenders, minutes, and correspondence).Conveyed instructions, messages and memos to various people involved in the work force through written or verbal communication. Managed the administration of team Diary (reminders, appointments, meetings and official functions).Office Administration:Managed Travel and Accommodation requirements of event participants and staffManaged Accounts administration (petty cash, purchase orders, invoices…etc) and Payroll and disbursements Kept and managed websites for visiting artists (including website advertisement preparation)Assisted in the preparation of tender and safekeeping of quotation records.