Erin (Soper) Ryan Email & Phone Number

Philadelphia, Pennsylvania, United States

Philadelphia, Pennsylvania, United States

• Facilitate brainstorming sessions, manage calendars and bookings, and ensure adherence to timelines and checklists for successful event execution.
• Conduct in-depth research on various topics and speakers, pitch ideas and develop program subject and questions.
• Orchestrate all aspects of event planning including developing agendas, determining formats and locations, securing vendors, and coordinating with marketing for audience definition and promotion.
• Manage attendee lists, monitor trends and track sponsorship sales to maximize event success.
• Coordinate with speakers to ensure they remain on topic, connect necessary materials and provide post-event follow-ups.

• Collaborated closely with clients to create and execute trade show and convention floor plans.
• Coordinated client drayage and material handling, ensuring prompt delivery to and from the convention facility.
• Managed relationships with clients and venues to ensure smooth load-in and load-out processes, including security, rental materials, and loading dock access.
• Provided comprehensive trade show and special event services, including set-up, drayage handling, exhibit set-up, staffing, rental equipment, and onsite show management.

Philadelphia, Pennsylvania

• Grew private event sales by 30% in FY2019 over FY2018
• Managed a team of 12 staff including sales, banquet manager and banquet staff
• Dealt with challenging calendar for booking events. The yearly calendar was in constant flux in the Sports Stadium complex with playoff schedules and concert bookings.
• Coordinated over 300 events a year ranging from 10 to 4,000 people annually
• Worked closely with VP of Marketing to utilize social media and traditional avenues to reach clients
• Managed 40+ events during 2016 DNC while within hard perimeter

• Serve as ACCESS Philadelphia liaison to end client, including lead for all daily communication
• Assist in creation of daily and event production timelines; Manage and edit timelines weekly and/or as needed
• Source, contract and serve as liaison to all suppliers, vendors and third parties involved
• Oversee permitting, insurance and other necessary documentation/processes
• Maintain budget and reconcile invoicing in conjunction with Saint-Gobain’s accounting procedures
• Manage and oversee inventory and supply databases and processes

• Created and implemented procedures, best practice and contracts for booking and tracking for new event space which hosts approximately 150 events per year.
• Planed, organized, coordinated, supervised and participated in events, as well as other University projects as assigned in conjunction with the President’s Office, VP, and Deans of the University.
• Worked with Alumni Association and assisted with alumni activities
• Performed administrative duties required for preparing invitations, maintained mailing and RSVP lists for events, created name tags and menus, etc. Coordinated staff and vendors. Troubleshoot and monitored flow of.
• Acted as a resource for academic and/or official protocol and etiquette, and performed functions related to specific events for fundraising planning purposes.
• Manage Master Calendar for Development team.

• Created and implemented procedures, best practice and contracts for booking and tracking for new event space which hosts approximately 150 events per year.
• Planed, organized, coordinated, supervised and participated in events, as well as other University projects as assigned in conjunction with the President’s Office, VP, and Deans of the University.
• Worked with Alumni Association and assisted with alumni activities
• Performed administrative duties required for preparing invitations, maintained mailing and RSVP lists for events, created name tags and menus, etc. Coordinated staff and vendors. Troubleshoot and monitored flow of.
• Acted as a resource for academic and/or official protocol and etiquette, and performed functions related to specific events for fundraising planning purposes.
• Manage Master Calendar for Development team.

• Created award winning volunteer program at Yellow Daisy Arts & Craft Festival
• Liaison between festival organizers and/or concert producers, park staff and public safety department for 10-15 festivals a year
• Coordinated Grand Openings and VIP parties
• Responsible for writing and distributing key event information to staff
• Developed entertainment for children’s corners at various festivals