Manage main office hub set-up, coordinate unpacking and distribution of all supplies, create easy-access storage areas and maximize work space; plan timeline, execute and oversee pack & load out of camp

Manage Gowanus office for start-up digital media house; liaison with warehouse owners and maintenance team. Drive effort to furnish space & fine-tune aesthetic. Support office culture, plan internal meetings and client & company events (catering, set-up, break-down). Monitor and maintain general office/kitchen supplies. Assist with capital improvements; manage packing up of office and assist with office-move, unload and set-up.

Serve as key point person for silent auction co-chairs for Can-Do Awards Dinner & Gala. Track donations, ensure all appropriate materials(complete donation form, description, images). Create and maintain online silent auction catalog. Manage ticket sales, donations, pledges and seating notes in collaboration with benefit office. Track pledges, follow up on outstanding payment and keep accurate records of all event related financial transactions. Coordinate in-kind donations including delivery and on-site logistics, including gift bags if applicable. Maintain detailed status & recap reports and timelines on weekly basis.Assist with post-event communications including creating and making acknowledgements for financial and in-kind donors, writing personal notes for VIPs and invoicing outstanding payments. Update guest information in Raiser’s Edge. Perform other duties as needed.

Manage daily office operations and relationships with vendors, contractors and building management. Support senior executives including COO & CFO; coordinate travel arrangements, plan client meetings, expertly handle any project or task as needed with tenacity and a can-do attitude.Serve as ‘Chief Culture Officer’ in planning and organization of company-wide outings and eventsCultivate relationship with payroll service; facilitate new-hire and open benefits enrollment.Field HR and benefits-related inquiries; serve as first point-of-contact for employee concerns and grievances, escalate as needed; problem-solver with a smile.Generate job descriptions, post new positions with appropriate websites and use social media as needed. Manage recruiting and hiring pipeline, attend career fairs; schedule interviews, manage offer and on-boarding process; responsible for status or payroll changes and terminations; maintain and update confidential employee files.Oversee visa acquisition/renewal process for existing, pending and overseas employees transferring to U.S..Coordinate corporate housing for visiting or relocating employees; book travel and hotel arrangements.Order and maintain supplies for office and kitchen area; update phone directory, seating chart, and internal wiki site.

Negotiate vendor contracts, secure in-kind donations and maintain relationships; research, scout and select venues. Organize invitation lists; help maintain registration or ticketing sites and RSVP/guest lists. Create timelines, floor plans and table assignments; orchestrate flow of event.Supervise event or logistics, handle budget allocation and initiate and reconcile invoices.Assist with production of marketing materials.

Serve as main venue liaison and assist with organization of invitation lists, timeline, floor plan and flow of event. Responsible for budget allocation; initiate and reconcile invoices. Manage intern and volunteer teams. Organize and curate silent auction. Coordinate production, collection, shipping and storage of marketing materials.

Coordinate all HR-related activity including recruiting, training, performance reviews and benefits.Execute company-wide HR initiatives for three NY client groups (over 75 employees in three office locations).Oversee daily office operations; maintain vendor and building management relationships; supervise two off-site office managers and three interns; initiate and process invoices working closely with Accounts Payable and Payroll departments. Maintain and update confidential employee files.Plan staff & board meetings, company holiday parties, summer events and morale & team-building outings.

Support all HR-related activity including recruiting, training, performance reviews and benefits.Execute company-wide HR initiatives for three NY client groups (over 75 employees in three office locations). Collect and file new hire paperwork, ensure all information submitted correctly and on time. Conduct new employee orientations and exit interviews. Generate job descriptions and post new positions as needed; schedule and facilitate interviews.Oversee all daily operations, including purchasing and maintenance of office furniture, office and kitchen/pantry supplies.Coordinate special events, including company holiday parties, summer outings and morale & team-building events.Ensure proper function and maintenance of office facilities and utilities, such as HVAC, electrical, and plumbing systems, by coordinating with outside vendors and building facilities management.Annually recruit, interview and train up to three interns.

Support sales team, including VP of Sales; answer phones, coordinate meetings & office events, process expense reports and handle all incoming and outgoing mail. Liaison between on-line RollingStone.com publishing team and book publishing team at Wenner Media. Act as conduit to company headquarters (San Diego). Assist with competitor site research, lead generation, basic production support.

Design and execute marketing & audience development strategies to increase ticket sales. Create innovative community outreach programs to expand group sales. Improve & update existing databases; maintain sizable contact & donor database to increase corporate sponsorships and major gifts. Track and reconcile gifts and donations. Serve as liaison between artist/project and The Public personnel. Discreetly work alongside A-list actors, directors and producers. Research related topics; organize and host post-show audience discussions. Interview, train and supervise interns