Esteban Martinez Email and Phone Number

- Supervises, provides training, and evaluates a team of professional research administrators providing pre-award services to Principal Investigators and Program Directors. - Ensure staff are consistently trained and following established procedures and practices for sponsored projects administration.- Recommends hiring of new employees, salary actions, terminations, and performance ratings.- Defines roles, responsibilities, and skills needed for Pre-Award team success. Determines quality of work, expectations, and sets deadlines.- Develops and implements controls to ensure compliance with University and agency policies.- Coordinates the operations/workflow of the service team with other areas of Berkeley Regional Services.- Participates in the development and monitoring of policies and procedures for department operations. Manage changes to policies, procedures, and processes which could affect the service team. Makes recommendations to the Regional Director regarding the effect of changing campus-wide policies and procedures.- Participate and facilitate in training/educational sessions designed to increase knowledge of professional research administration, human resource concepts and practices, and funding agency processes and policies. Communicates changes to staff and faculty as appropriate. Maintain current knowledge on compliance regulations in all areas of research administration.

- Directly train and provide guidance to a team of Pre-Award Research Administrators in carrying out their roles and responsibilities. - Cultivate an inclusive teamwork-oriented environment that allows for the submission of a high volume of research proposals in an efficient and professional way. - Advise faculty and staff on the policies and procedures of submitting research proposals through the university.- Participate in the development and monitoring of policies and procedures for department operations. Recommend designs for the development and revision of operating procedures, polices, and guidelines.- Duties as listed in the Pre-Award Research Administrator 4 description.

- Serve as the senior Pre-Award Research Administrator for QB3 faculty with a commitment to being a subject matter resource to other Research Administrators, faculty, and staff. - Manage a portfolio of ~25 faculty members, submitting an average of 115 proposals per year. Most experienced in submitting proposals to NIH, NSF, and various non-federal organizations and foundations. - Host a weekly question and answer session with supervisors, team leaders, and fellow research administrators where we discuss process improvements, relevant announcements, and ask and answer questions as a group. - As a volunteer instructor of the Research Administration Professional Development Program (RAPDP), train incoming employees on general pre-award administration, the policies and procedures of proposal submission at the university, and the various internal documentation required by the university. - Duties as listed in the Pre-Award Research Administrator 3 description.

- Serve as primary pre-award liaison to QB3 faculty with a commitment to customer service and process improvement. Manage a portfolio ~20 faculty members. - Oversee the entire proposal submission/pre-award process, from initial faculty contact to submission of the final grant application to both federal and non-federal sponsors. - Communicate with other departments on campus to ensure proposal materials are compliant with sponsor guidelines and university policies. - Educate fellow team members on popular program deadlines and major changes to agency-specific guidelines. - Develop and implement tools to better coordinate and track the work of fellow Research Administrators.

-Create and conduct training programs to educate university faculty and staff on online tools used for finding sponsored research opportunities. -Support university faculty and staff via phone, email/instant messaging, and in person to register and efficiently use the features of the online funding databases offered. -Coordinate and execute program and service specific workshops and seminars for university faculty and staff to enhance their chances of being funded and improve their understanding of services offered by our department.

-Review cost-reimbursable and fixed price contract agreements to communicate terms and conditions with relevant parties. -Draft sub-contract agreements according to university guidelines for execution by university officials and relevant third parties. -Prepare modifications to contract agreements for review and submission to federal and non-federal sponsors. -Ensure compliance with applicable terms and conditions of research awards and contractual agreements as well as applicable federal and state regulations.

- Review contract and grant agreements for applicable terms and conditions and deliverables to establish electronic account to facilitate coordination.- Coordinate with agency representatives for deadline extensions, budget transfers, property purchases, etc. for sponsored research projects.- Interact with university faculty to coordinate prime-contract and sub-contract execution and delivery to relevant parties.- Maintain audit trail of contractual demonstration/deliverables.- Ensure the needs of the Principal Investigators are met in a timely and professional manner.