Esthefany Polanco Email & Phone Number

Madison, Wisconsin, United States

Madison, Wisconsin, United States

Ventura, Ca

-Solicitation of direct-selling in the local, social Catering/Conference market.-Develop client menus, write contracts and letters, as well as organize other arrangements asthey relate to social and corporate events.-Provide conference services for in-house conventions.-Communication of function-arrangement to all responsible hotel departments.-Supervise and attend the overall set up and implementation of events and meetings.

Camarillo, Ca

-Administer, plan and coordinate assigned university and non-university sponsored events, meetings and Conferences. -Assume primary responsibility for planning, coordinating, implementation and leadership of all -aspects of assigned events.Coordinate all aspects of events from first contact to final invoice. -Acts as liaison between event organizer(s) and campus service providers for both campus departments and outside vendors.-Consults with clients on event arrangements such as room design, parking, insurance, audio visual and technical needs, matching client needs to available spaces and resources. -Hosts tours of campus facilities and provides descriptions of facility capacities, regulations for use and associated costs. -Works collaboratively with internal university departments and external groups to ensure event guidelines and campus-wide policies are upheld. -Identifies staffing needs and ensure adequate coverage required for event setup, operation and.or breakdown and oversees staff, volunteers, and/or student assistants.-Handles telephone calls and other correspondence regarding potential events to be held within the main campus facilities.-Tacks event costs and submits for billing purposes and prepares financial reports.-Drafts lease agreements and contracts.-Plans necessary rental orders and coordinates rental agreements with external vendors, Event Organizers and campus service providers.-Assumes responsibility for relaying logistical needs through 25Live software and ensures all univeristy activities are listed on the master calendar. Monitors database information accuracy and updates.

Camarillo, Ca

Conference & Events OfficeDivision of Business & Financial AffairsPrimary Responsibilities: -R25/25Live data management and event scheduling-Supports the Conference & Events Office with day of event coordination-Administrative support-Serve as event information contact for entire campus (spaces, resources, policies, etc...)-Process internal and external correspondence and event inquiries

Camarillo, Ca

Events Support AssistantDivision of Academic Affairs

Various

-Support in building and creating Neighborhood Teams-Serve as contact to national and local field staff

Culver City, Ca

-Promote and support organization’s policy agenda-Phone banking, data input, attend orientations and meetings