• Proficient within our XMANAGER system• Prepare & build client invoices• Communicate with current & previous clients to request payments & arrange payment• Assists in the preparation, review, modification of client invoices• Keep track of filing systems • Create reports & balance sheets that document money flow• Work closely with management & Accounts Payable (AP) to recognize account discrepancies• Maintain precise invoicing records• Maintain files for reports, client information, contracts, work orders, inspector expenses etc.• Provides administrative support to my colleagues • Maintains contact lists and calendars in Outlook• Maintains various logs, reports and templates• Assists with planning & scheduling of various activities• Maintains a working knowledge of standard software/technology, audit business ledgers & organize invoices

• Performs office administrative duties and daily clerical activities• Relays messages from phone calls and emails to Project Coordinators, clients, vendors & inspectors• Assists in the preparation, review, modification & correction of inspection assignment packages• Assists Project Coordinators with sourcing of qualified inspector(s) per client requests• Data entry processes within ACES x-manager software program • Reconciles project & client accounts and records• Keep track of filing systems • Prepares meeting spaces to create a welcoming environment• Coordinates and arranges meeting including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested• Arranges reservations & or travel/transportation for inspectors & vendors when needed• Organizes administrative & clerical supplies • Maintain files for reports, client information, contracts, work orders, specifications, client documents and scheduling• Edits, formats & submits field reports to the Project Coordinators• Greets scheduled visitor(s) and directs them to appropriate areas or persons• Provides administrative support to my colleagues • Maintains contact lists and calendars in Outlook• Maintains various logs, reports and templates• Assists with planning & scheduling of various activities• Maintains a working knowledge of standard software/technology• Assists with invoicing pertaining to accountant department business standards