Ethan Bull Email & Phone Number

Canandaigua, Ny, Us

ProAssisting provides next-generation, fractional Executive & Personal Assistant support remotely to consultants, entrepreneurs, c-suite executives & former CEOs / current BOD members."I needed business and personal executive assistant support without the need of a full-time executive assistant in my office. I was happy to learn that ProAssisting would provide that support remotely. In addition to the more typical tasks and detailed scheduling and planning, they have been creative problem solvers for any requests and demands the work entails. I’ve been with ProAssisting for over five years now and recommend them for anyone looking for remote executive assistant support."Karen Finerman - CNBC’s Fast Money Contributor & NYTimes Best Selling Author, “Finerman’s Rules,” Board Member

Canandaigua, Ny, Us

Cohort-based training designed for career-minded executive assistants who want to future-proof themselves for the technology and fractional nature of business support services. Associated with ProAssisting, the leading remote, fractional executive assistant support service agency.

Rochester, New York, Us

Sr. Executive Assistant to President and CEO-Managed CEO’s schedule and email for all business and personal needs. Planned and coordinated complex domestic and international travel. Acted as gatekeeper with utmost confidentiality. Served as representative for CEO and RRH at community events.• Created presentations for CEO to be used for internal and external presentations.• Fielded all patient complaints into CEO’s office and worked with various RRH staff to resolve.• Project-managed the build-out of a breakout/social area within the executive suite.• Created RRH leader organization chart used for regulatory requirements and grant submissions.• Drafted and sent company-wide CEO communications to RRH’s 16,000+ employees.• Served as assistant for the RRH executive compensation committee.Director of Administrative Services-Directly managed staff of 5 Senior EAs who served the Executive Leadership Team in addition to dotted line oversight of more than 80+ assistant staff throughout the whole organization.• Shifted RRH to a general rule of 3:1 Executive-to-assistant ratio allowing RRH to decrease assistant FTEs by 5% throughout the organization.• Interfaced with hospital presidents, HR business partners and Service Line Leaders on specific assistant performance issues, staffing levels and recruitment.• Created and maintained assistant support organization charts for all RRH hospitals and LTC facilities to continuously identify strategic opportunities. • Interviewed all potential assistant hires to ensure a new, higher standard of expectations.• Conducted training with 80+ assistants on the importance and benefits of hospitality within assistant work and how to incorporate it into their work product.• Coordinated assistant group outings to foster greater fellowship within RRH assistant staff.

Rochester, Ny, Us

Managed CEO’s schedule and email for all business and personal needs. Planned and coordinated complex domestic and international travel. Acted as gatekeeper with utmost confidentiality.• Managed receptionists, IT, cleaning services and operational office support personnel.• Served as CEO’s point person on all pro bono work of agency.• Worked hand in hand with CEO on speeches and client presentations.

New York, Ny, Us

Managed staff of 13 assistants supporting 50+ executives and shifted the company to a 4:1 Executive-to-assistant ratio by creating guidelines for Executive requests and requirements of their assistants.• Conducted onboarding process for all incoming executive and administrative assistants.• Trained all new assistants to ensure consistency of skills and procedures throughout the agency.• Assigned and supervised back-up coverage while assistant staff was sick or on vacation.• Interviewed and assessed potential assistant staff hires for skill, personality and cultural fit.

New York, Ny, Us

Erica Grau, Partner & COO / Brent Vartan, Partner & CSO / Barbara Chandler, EVP & GAD• Acted as gatekeeper and scheduling point person with discretion and confidentiality.• Created and maintained account organizational charts with strict confidentiality.• Processed check requests, P.O.s and invoices through SAP with approval from COO.• Compared contract versions to ensure agreed-to changes were made.

New York, Ny, Us

Erica Grau, Account Management / Brent Vartan, SVP & GPD / Barbara Chandler, EVP & GAD• Transcribed meeting notes, brainstorm outlines and outside correspondence.• Performed Concur approvals and processing for executives.• Managed personal requests on an as-needed basis.• Troubleshot technology needs including mobile, computer and software.

New York, Ny, Us

Fred Rubin, Partner & Director of iDeutsch / Erica Grau, Account Management• Responsible for keeping Partner on time and aware of schedule conflicts and changes.• Planned and coordinated all international and business travel.• Served as point person for iDeutsch outside prospecting, vendor and media calls.• Created and processed all T&E reports.

• Assisted CEO with all business and personal needs with utmost confidentiality.• Managed office needs for staff of 25 employees, including healthcare and benefits.• Supervised the design, build-out and move to new office space for 40 employees.

In coordination with the 1st Executive Assistant, we covered the chairman’s East Coast office through West Coast hours. Screened all email and incoming calls. Maintained detailed call sheet and calendar. Coordinated charter jet air travel. Covered incoming literary submission.

Beverly Hills, Ca, Us

Tracked ticket sales for all WME touring acts east of the Mississippi River compared to marketing spend to determine whether to increase, decrease or cancel spend based on sales.

Bs, Marketing

Concentration In International Marketing