Ethan Bull Email & Phone Number

Canandaigua, NY, US

ProAssisting provides next-generation, fractional Executive & Personal Assistant support remotely to consultants, entrepreneurs, c-suite executives & former CEOs / current BOD members."I needed business and personal executive assistant support without the need of a full-time executive assistant in my office. I was happy to learn that ProAssisting would.

Canandaigua, NY, US

Cohort-based training designed for career-minded executive assistants who want to future-proof themselves for the technology and fractional nature of business support services. Associated with ProAssisting, the leading remote, fractional executive assistant support service agency.

Rochester, New York, US

• Sr. Executive Assistant to President and CEO-Managed CEO’s schedule and email for all business and personal needs. Planned and coordinated complex domestic and international travel. Acted as gatekeeper with utmost.
• Created presentations for CEO to be used for internal and external presentations.
• Fielded all patient complaints into CEO’s office and worked with various RRH staff to resolve.
• Project-managed the build-out of a breakout/social area within the executive suite.
• Created RRH leader organization chart used for regulatory requirements and grant submissions.
• Drafted and sent company-wide CEO communications to RRH’s 16,000+ employees.

Rochester, NY, US

• Managed CEO’s schedule and email for all business and personal needs. Planned and coordinated complex domestic and international travel. Acted as gatekeeper with utmost confidentiality.
• Managed receptionists, IT, cleaning services and operational office support personnel.
• Served as CEO’s point person on all pro bono work of agency.
• Worked hand in hand with CEO on speeches and client presentations.

New York, NY, US

• Managed staff of 13 assistants supporting 50+ executives and shifted the company to a 4:1 Executive-to-assistant ratio by creating guidelines for Executive requests and requirements of their assistants.
• Conducted onboarding process for all incoming executive and administrative assistants.
• Trained all new assistants to ensure consistency of skills and procedures throughout the agency.
• Assigned and supervised back-up coverage while assistant staff was sick or on vacation.
• Interviewed and assessed potential assistant staff hires for skill, personality and cultural fit.

New York, NY, US

• Erica Grau, Partner & COO / Brent Vartan, Partner & CSO / Barbara Chandler, EVP & GAD
• Acted as gatekeeper and scheduling point person with discretion and confidentiality.
• Created and maintained account organizational charts with strict confidentiality.
• Processed check requests, P.O.s and invoices through SAP with approval from COO.
• Compared contract versions to ensure agreed-to changes were made.

New York, NY, US

• Erica Grau, Account Management / Brent Vartan, SVP & GPD / Barbara Chandler, EVP & GAD
• Transcribed meeting notes, brainstorm outlines and outside correspondence.
• Performed Concur approvals and processing for executives.
• Managed personal requests on an as-needed basis.
• Troubleshot technology needs including mobile, computer and software.

New York, NY, US

• Fred Rubin, Partner & Director of iDeutsch / Erica Grau, Account Management
• Responsible for keeping Partner on time and aware of schedule conflicts and changes.
• Planned and coordinated all international and business travel.
• Served as point person for iDeutsch outside prospecting, vendor and media calls.
• Created and processed all T&E reports.

• Assisted CEO with all business and personal needs with utmost confidentiality.
• Managed office needs for staff of 25 employees, including healthcare and benefits.
• Supervised the design, build-out and move to new office space for 40 employees.

In coordination with the 1st Executive Assistant, we covered the chairman’s East Coast office through West Coast hours. Screened all email and incoming calls. Maintained detailed call sheet and calendar. Coordinated charter jet air travel. Covered incoming literary submission.

Beverly Hills, CA, US

Tracked ticket sales for all WME touring acts east of the Mississippi River compared to marketing spend to determine whether to increase, decrease or cancel spend based on sales.

Bs, Marketing

Concentration In International Marketing