Business Administrator
Current• Business Administrator to the President & CEO, carry-out all executive duties and confidential assignments• Attend monthly Director Meetings. Prepare the Agenda and meeting materials. Record the meeting minutes• Provide Executive Assistance to the VP of Sales and the Managing Directors• Manage and track weekly timecards and expense reports for the Executive Team and employees• Manage frequently changing Outlook calendars and understand priorities to effectively manage… Show more • Business Administrator to the President & CEO, carry-out all executive duties and confidential assignments• Attend monthly Director Meetings. Prepare the Agenda and meeting materials. Record the meeting minutes• Provide Executive Assistance to the VP of Sales and the Managing Directors• Manage and track weekly timecards and expense reports for the Executive Team and employees• Manage frequently changing Outlook calendars and understand priorities to effectively manage schedules• Assist the HR Manager • Provide support to the IT Manager, Project Engineers, Project Managers and Service Managers• Track Company Financial Data and provide in-depth monthly reporting to executive levels in North America & Europe• Assist in developing and maintaining the annual Company Budget and individual Department Budgets. Prepare presentation materials• Support the Sales Team both internal/external in all functions of the Sales Department including: processing RFQ/RFI’s, sales proposals, purchase orders, monthly sales forecasting and various weekly/monthly reporting• Support the Project Management Team in all functions of projects management including maintaining contract review sheets and various projects• Collaborate with the Global Marketing Manager on all marketing concepts for North America• Event planning. Coordinate on-site and off-site meetings including venue selection and logistics. Coordinate and attend trade shows• Manage company-wide complex domestic and international travel and all related logistics. Instituted and manage company rental car program• Manage multi-line telephone system providing outstanding customer service. Manage company-wide cell phone program Show less
