Coordinated and attended annual conferencesMaintained conference events calendar Managed the budget for offsite meetings and conferences Interfaced with various Convention and Visitors BureausDetermined site selectionsApproved contractsContacted vendorsActed as liaison to venues selectedReceived requests for all eventsArranged and coordinated travel and overnight accommodationsProvided hospitality for out-of-town guestsConducted an inventory of available audio visual aidsRequisitioned needed equipment such as lecterns, microphones, music stands,staging and seating Maintained charts and records to determine available space for dates and times requested Coordinated the set-up in-house and offsite meetingsNotified program participants of meeting arrangementsInputted event registrations Ordered catered meals Attended committee meetings as neededScheduled volunteers for staffing of eventsParticipated in preparation for and attended events as neededArranged teleconference meetings and notified participantsPurchased suppliesSubmitted expense reports

Assisted the Director with the preparation of proposals for fundraisingMaintained the Director's appointment book and scheduled meetings and eventsAssisted the Director with the preparation of presentations, workshops and seminarsMaintained database with contact information for mailingsOpened the incoming mail and correspondenceProcessed incoming and outgoing correspondenceDeveloped routine correspondence requested information or arrangementsTook dictation, typed reports, agendas and minutes of meetingsAnswered telephone, responded to routine inquiries, and made referrals where indicatedSupervised and directed the daily functions of the office internFiled correspondenceAttended annual conferences as part of the administrative work team

Maintained the calendar for the District SuperintendentProvided clerical supportOrganized and maintain filesContacted local churches relative to conference-wide deadlines for items such as year end reports, compensation forms, appointment advisory forms, church officers lists, magazine subscription listsGenerated mailings, standard documentsStandardized practices of Changes Notices and database updates with fellow District Resource AssistantsLiaison to District Superintendents, the Bishop's Office and the Board of Ordained Ministries, in the facilitation of clergy transfers from other conferences/denominations by researching information needed for checking credentials, and arranged for the transfer of records, etc.