Provides administrative and clerical support to relieve department managers, directors or staff of administrative details.Coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments.Operates automated office equipment, assigned to various functional areas of the organization.Answer, screen and transfer inbound phone calls. Sort and distribute incoming correspondenceGeneral clerical duties including photocopying, fax and mailing, maintain electronic and hard copy filing system, retrieve documents from filing system.Handle requests for information and data, resolve administrative problems and inquiries.Prepare written responses to routine enquiries, prepare and modify documents including correspondence, reports, drafts, memos and emails.Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.Software Proficiency: Microsoft Office, Excel, Google Calendar, Visix, Outlook

Manage day-to-day internal and externals scheduling, and manage hectic and complex calendars with utmost attention to accuracy, timeliness, and ensuring business priorities and commitments. Coordinate team meetings, conferences, social events.Screen and direct phone calls and distribute correspondence; implement and use mail processes.Responsible for reception, handling office tasks, provide general office-wide administrative support including: photocopying, scanning, e-mailing, filing; and data entry - often high volume with short lead time.Direct processing of accounts receivable, adjustments and refunds. Assist with order processing/invoicing, office's expense reports, contracts, check requests and other customer support. Manage office’s supply; perform cost analysis and negotiation with vendors, coordinating all carrier deliveries/pickups.Respond to and resolve unexpected problems and handle priority changes in a fast-paced environment.Software Proficiency: Microsoft Office, Excel, Google Calendar, Visix, Outlook

Maintain office supplies inventory by monitoring stocks, anticipating requirements, and placing orders when necessary for day-to-day business operations.Gather and update office data in a regular and accurate manner, maintaining well-organized records to respond swiftly to various administrative needs.Provide exceptional customer service by appropriately answering client concerns, forwarding messages and confirming appointments as necessary.Provide billing support functions including: verifies accuracy of payments; prepares monthly accounts receivable reports. Serves as backup contact for department on billing issues, questions and policies, communicates departmental concerns to manager for further analysis, resolution direction.Handle telephone communications; prioritize incoming requests and assigned tasks; schedule appointments and meetings; prepare purchase orders.Software Proficiency: Microsoft Office, Outlook, Google Calendar, Excel, Powerpoint

Oversee patient registration, introduce patients and families to practice by making a good first impression. Communicate recommended treatment plans and explain the value and importance of treatment.Manage the office's calendar, answering incoming calls for information on procedures and scheduling appointments.Insurance verification, billing and following up with insurance companies to ensure that claims are paid on time; manage collection processes, ensure practice objectives are met for office revenue and growth.Develop and recommend programs to improve office operations, patient retention and profitability.Maintain a safe office environment that ensures optimal patient care and customer service by complying with all local, state and federal health and safety regulations and laws.Software Proficiency: Microsoft Office, Visix, Outlook, Google Calendar, Excel