Executive Assistant Email & Phone Number

Downtown Las Colinas - Irving, TX

• Provided executive administrative support for (1) EVP, (3) SVPs of Sales & Originations and as needed assisted the Sales & Branch Originations and Training Department
• Heavy travel arrangements for executives
• Heavy calendar management for executives
• Created and submitted expense reports for executives
• Created PowerPoint presentations, Visio organization charts and Excel reports, graphics and spreadsheets
• Created and updated weekly Branch & Sales contact list

Dallas, TX

• Provided administrative support for the President & CEO, CAO, CCO, CFO, COO, General Counsel and EVP of Leasing
• Prepared daily schedules of meetings and priorities. Scheduled and coordinated appointments without prior clearance
• Scheduled and coordinated complex travel arrangements, including creation and submission of expense reports
• Heavy PowerPoint presentations, Visio organization charts and Excel reports, graphics and spreadsheets
• Initiated, established and communicated department meetings on behalf of the executive. Prepared agendas and meeting minutes. Ensured meetings progressed according to schedule. Followed up on meeting action items..
• Organized, prioritized and summarized the content of incoming materials, specially gathered information, special requests and meetings

Tinley Park, IL

• Provided executive administrative support for the President & CEO, CFO, CIO, and Director of Revenue Cycle Management
• Heavy calendar management for president and executives
• Heavy travel arrangements (domestic/international)
• Heavy PowerPoint presentations, Visio organization charts and Excel reports, graphics and spreadsheets
• Event planning for president and clients
• Schedule and coordinate conference calls, onsite/offsite meetings and dinner reservations

Aurora, IL

• Heavy travel arrangements
• Heavy calendar management using MS Outlook
• Heavy communication with attorneys, paralegals, legal assistants, insurance adjustors and consultants on a daily basis
• Scheduled site inspections, meetings, telephone conferences, depositions and trial testimony for engineers
• Prepared: expense reports, correspondence, memos, reports, presentations, deposition summaries, photo logs, graphs, spreadsheets and artifact receipt forms
• Transcribe dictation from Dictaphone

Chicago, IL

• Provided executive administrative support for the SVP of Marketing & Sales and the Marketing Department
• Heavy Power Point presentations, Excel charts/spreadsheets
• Prepared letters, memos, reports, spreadsheets, flowcharts, graphic charts, presentations and ensured total accuracy in spelling, proofreading and grammar before submitting projects
• Coordinated meetings, ordered and picked up breakfast or lunch
• Worked with publications and their representatives, specifically processing all print media insertion orders
• Ordered competitive creative from Video Monitoring Services