Executive Assistant / Office Manager
CurrentProvide administrative support to VP of Engineering, VP of Commercialization, Director of Commercialization, Director of Engineering, and numerous Project Engineers. Also manage all aspects of the E&DC’s daily operations. Responsibilities include:•Prepare weekly engineering reports and update engineering database for weekly distribution•Create/Receive/Reverse purchase orders•Receive invoices into JDEdwards accounting system for A/P processing •Assist Engineering Dept Mangers with establishing annual budgets•Train and/or assist Plant Admin Assts with JDEdwards accounting system•Assist accounting office with A/P’s for plant closures •Prepare/process annual open enrollment forms for Medical Benefits, Health & Life Insurances, and coordinate Q&A session for E&DC employees•Create/Issue FDA compliance letters •Senior Event Planner for company’s annual offsite Plant Managers’ Meeting (150+ participants over a one week period) •Coordinate all E&DC employee morale activities and events •Set up new-hire on-boarding interviews for Senior Engineers and Directors •Manage calendars, make travel arrangements, process expense reports, create power point presentations for engineering and safety meetings, and prepare memos•Arrange conference calls, meetings, business lunches, dinners, and anticipate and prepare materials needed•Manage office supplies inventory•Process/submit weekly Exception Time Report with Engineering Dept time off•Coordinate annual audiograms and flu shots for all E&DC personnel •Manage the process of securing outside contractors’ insurance forms prior to them starting work in CCC plants •Schedule shipping & receiving with parcel services, various LTL freight companies, and process Bill of Ladings •Work with property mgmnt and outside vendors to resolve maintenance issues involving office property and plant equipment•Project Leader for surveillance, security installations, and post maintenance at the E&DC
