Invoicing Processing invoices as requested by customer base Liaising with engagement managers or other relevant staff members to confirm requirements Drafting invoices in relevant systems, coordinating approvals, generation, distribution and filing as per service line work instructions and / or filing requirements Administering EY’s invoicing systems and tools; Compass and Ebiller systems Coordinating credit note creation and distributionMeeting arrangement Making or coordinating meeting room bookings Arrange audio/video conferencing, telepresenceTravel Arranging and coordinating individual travel for customer base Arranging and coordinating group engagement team travel bookings Research, assist in obtaining passports, visasGeneral administrative service Collating and bulk printing Conducting general information search Preparing payment requisition forms and seeking the required approval/s for payment Ordering office stationery and business cards printing Other ad hoc general administrative duties

General Admin Support  Receive visitors / contractors Receive courier deliveries and dispatching the documents / parcel to staff Receive and open all mail (except P&C mail) Sort and disseminate faxes Daily submission of work activities carried out at site Process payment claims from contractors (Completion & Takeover Certificate) Manage company vehicle (Vehicle Keys / Petrol Card / Inspection) Process documentation for staff access card and season parking application Coordinating courses for staff with HR  Collate monthly report for approval and filing documents (claims, medical leave, etc) Updating of telephone directory, staff details (family particulars, mileage claims, etc) Manage notice board in pantry Manage technical equipment rooms (cable locator, spike gun, etc) Manage office equipment (copier, binder, fax, etc) Manage office key box and key press room (sub-station keys) Review cost periodically  Backup to Executive Assistant Provide administrative support to Head of Section & EngineersMeeting Arrangement  Making or coordinating meeting room bookings Arrange audio / video conferencing Manage meeting rooms; clear the meeting room after guests departure, and wash the guests glasses/cups  Assist in organizing breakfast / lunch meetings Stationery & Pantry  Monitor stock of stationery and pantry Replenish refreshments and supplies in the pantry Source for stationery unique to staff needs and dispense stationery to staffPostage / Courier (Local)  Collect mail  Track courier documents/parcels

Reception  Manage all incoming calls to Maccine’s mainline, includes taking and disseminating messages  Provide information (e.g. directions, address, etc)  Receive visitors (e.g. show them to the meeting rooms, provide refreshments, etc)  Book taxi upon request (visitors and staff)  Receive courier deliveries and dispatching the documents/parcels to staff  Receive and open all mail (except P&C mail) Travel and Accommodation for staff and guest  Liaise between traveller and travel agents  Source for best flight routes and prices  Coordinate payments and issuing of tickets  Assist with visa application when needed  Arrange accommodations, airport transfers, car rentals Making reservations for ferry/accommodation to Bintan  Inform Bintan colleagues of staff traveling  Manage relationship with corporate hotels Stationery & Pantry  Monitor stock of stationery and pantry Source for stationery unique to staff needs and dispense stationery to staff Constantly negotiating with supplier for better pricing Postage / Courier (Local and Overseas)  Collect and post out mail  Purchase and monitor usage of postage stamps  Liaise between staff and courier companies to have documents/parcels pickup  Arrange with courier for packing materials and consignment notes  Track courier documents/parcelsGeneral Admin Support  Sort and disseminate faxes  Replenish refreshments and supplies in the pantry,  Manage meeting rooms; clear the meeting room after guests departure, and wash the guests glasses/cups  Assist in organizing lunch meetings  Coordinate and organise logistics for tele-conferencing Manage notice board in pantry and the utility room  Review cost periodically  Manage office equipment on level 1 (copier, binder, etc) Backup to Senior Admin Assistant (Contract Research)