Faisal Kunhipally Email & Phone Number

Abu Dhabi Emirate, United Arab Emirates

• Responsible for the implementation and maintenance of the Aconex document control system. • Responsible for producing weekly status report (Technical Submittals & Correspondence). • Support and coordinate document control activities with the design consultant and contractors. • Directly responsible for the day-to-day controls of Technical Documents. • Lead and manage the document controller team, Contractors & Consultants. • Liaise developing and delivering user manuals and training with the Aconex representatives. • Establish and maintain the program of Document Numbering System. • Check & review the HSF (Handover Submission From) closeout documents from Contractors and Consultants. • Process the turnaround review and signatures of Payments from Contractors and Consultants

Abu Dhabi, United Arab Emirates

AREAS OF EXPERTISE:EDMSACONEX4Project_View PointEASYPLANT Documentation and Filling (Document Controller). • Perform document control functions in line with approved procedure.• Maintaining and updating document registers.• Responsible for all manual and electronic documentation work process • Document distribution of both electronic and hard copy to various action parties.• Provide assistance to engineering personnel in document retrieval.• Maintain document control database.• Manage document control center and project filing system.• Interface with client, consultant and third parties as needed.• Liaison with project management team and client effectively and resolve problems and issues related to documentation.• Implementing established document management procedures.• Providing support to project team by managing incoming and outgoing project information and documentation on daily basis, while ensuring accurate records are maintained.• Expediting documentation, necessary follow-ups with concerned parties involved in the document and taking correct action to guarantee the availability of documents to required timeline

Abu Dhabi, United Arab Emirates

Review and revise the final work of the team, Guide them and insure all required procedures to be carried out properly & successfully delivered;Periodically evaluate the performance of the teamDivide the tasks equally between me and the staff as I'm controlling the documental works of one of the projectsStructuring correspondences: English/Arabic/Specialist in governmental correspondences;Prepare reports, Memos, Minutes of Meetings, Manuals based on collected data.Expert with all types of Microsoft office Programs: Word, Excel, PowerPoint, Visio, Picture Manager, and Outlook, good knowledge in Access;Center Link between incoming / outgoing correspondences;Managing and controlling office Files (create logs, references numbers, segregating, classifying, organizing) according to company's system;Organizing Meetings, Conference calls with upper management and provide, discuss and revise with them the team administrative works and tasks of the projectsExperience in Preparing Expenses’ Reports & Weekly Timesheets, Hotel Reservations, Booking Flights/ Drivers;Experience in Organizing & follow up with delivery of shipments through curriers;Taking the initiatives on act with issues that arise unexpectedly;Cooperative, Strike to finalize scope of work and meet deadlines, prioritizing between conflicting demands, delegating & follow ups;Follow ISO system in compliance with Company system;Capable of replacing other colleagues;

Abu Dhabi

AREAS OF EXPERTISE: Administration. Documentation and Filling (Document Controller).  IT Technical Support.• Prepare Daily, Weekly and Monthly reports• Prepare Daily Attendance Sheet, prepare tables/forms for engineers• Updating PDB, PCB, VDB • Attend telephone call / Fax, screen important calls for the Managers and Engineers• Follow-up weekly attendance of the consultants• Assist with systems management including file maintenance, backup and storage.• Maintain electronic and hard copy of document control files• Controls a new release each time it is issued by Contractor, and publishes this new release into projects repository.• Control traffic of document between client and contractor both incoming and outgoing• Distribute drawings and document to client and sub-contractors. • Identifying, populating, & scanning of quality control forms• Check, verify & evaluate the completeness of all QCFs required for each engineering tags under area/system/startup packages• Maintain, arrange and filing of fully executed quality control forms.• Petty Cash Handling• Day to Day travel arrangements.• Hotel and International Flight booking for Vendor• Coordination with HO for Mobilization and de-Mobilization of employees• Update and submit Daily, Weekly and Monthly POB to HO and Client • Time Sheet Preparation for Contracted staff and Vendor• Coordinate Logistic department for Receiving material from Jetty and Airport• Preparing Gate Pass for material in/out from CICPA (Govt.) Department• Monitoring site vehicles maintenance, mileage and servicing etc… • Coordinate with Purchase department and Public Relation departments.• Managing and recording the data of site fuel consume. • Coordinate daily check in and checkout of site employees with camp administration.• Coordinate site office / client office maintenance with Subcontractor.• Arrange amenities as needed• Supporting IT needs for client and TP office thru Technip IT team.

Abu Dhabi - Uae

Supervise maintenance of project filing system assuring Technical project documents, internal and external correspondence are securely filed and easily retrieved.Preparing 2 week look ahead program based on project base time lineMaintain all Log (Concrete pour, RFI, Incoming Document, Site Note, MOM etc.)Submission of reports to consultants regarding progress of works achieved, labours/staff at site, clarifications to technical queries, submission and documentation of drawings, test reports of lab, typing letters, maintaining project files, reports etc.Follow-up of works with the Head Office personnel while reporting to the Project Managers at the site offices.Manage and maintain project specific Master Document Register of engineering documents (design and construction), Correspondence and vendor documents. Supervise and control receipt, transmission, registration and maintenance of detailed record of all project documents from concept through construction stage. Run status reports of design submissions, outstanding actions, track correspondence and their responses using electronic document management system. Generate transmittals and dispatch documents. Record document flow between project participants.

Abu Dhabi

Secretary / Document Controller.Over-all in charge for the collection, typing and submission of document to the client, (E.g. Test report, Client authorization, Transmittal, Document submittal, Site memo, Correspondences, Minutes of meeting etc.) Scanning of document for distribution as PDF copies to designated discipline.Recording all incoming and outgoing correspondence, specification, work authorization, test report other project documentation, etc; and filing the documents in a timely manner.Ensure the maintenance of the day-to-day filing and retrieval operations at the document control centre and all documents are in safe custody and making records easy and fast retrieval by computerized system and when required.Tracking of the correspondence.Maintain and distributes Material testing standards, specification international codes and standard to the Technician.Prepare transmittal for all outgoing documents and Test Certificate.Registering all Lab work to the computer for the easy accessibility.

Murror Street, Abudhabi

Technical Clerk In charge for the collection and submission of the documents to the client and vendors and control the documents. (Eg. Transmittals, Inspection Request, Document Submittal, Work notification, Site Clarification, Correspondence, Minutes of meeting, Drawing submittal - Civil, MEP and Architectural, As Built drawing) as per ISO standards.Type of documents handled: - Faxes, letters, transmittals, invoices, quotations, weekly / monthly reports, purchase orders, shipping documents, minutes of meetings, In-office memos, procedures, specifications, vendor documents & drawings, As-built Drawings and other technical and Confidential Documents.Deal with telephone inquiries in a professional and competent manner whilst remaining polite and courteous at all times.Registering of internal and external documents.Scanning, creation of CD’s and file manipulation.Controlling of superseded documents by replacement with the latest version and storing in a proper manner in which retrieval would be easy for future reference.Common day-to-day task, managing documents, schedules and reports etc. Making minutes of meeting etc.Keeping record of distributed and received documents to and from various depts.Preparing of Index for each type of document.

Hamdan Street - Abu Dhabi

Assistant Document ControllerResponsible for data collection, maintenance and storing.Upkeep and maintain computer records.Receiving of project specification and drawing etc., issued by the client at the project site.Updating the list of document including drawing list and maintaining them as Master Copy.Arranging copies of documents if required. Issuing of revised documents to the concerned persons. The obsolete documents will be removed from the place use and destroyed or stamped superseded as applicableMaintaining master copies off all documents.

Bachelor'S Degree, Bachelor In Commerce, A

+2, General Studies