Documentation Specialist
Current- Procurement Management: Managed the spare parts procurement process from order placement to delivery to Brazil & Mexico, ensuring timely acquisition of materials and supplies.- Vendor Management: Developed and maintained strong relationships with key suppliers to ensure quality service and product availability. Negotiated favorable pricing and terms to enhance service levels and drive cost efficiencies. Also researched to identify potential suppliers and analyze pricing trends.-… Show more - Procurement Management: Managed the spare parts procurement process from order placement to delivery to Brazil & Mexico, ensuring timely acquisition of materials and supplies.- Vendor Management: Developed and maintained strong relationships with key suppliers to ensure quality service and product availability. Negotiated favorable pricing and terms to enhance service levels and drive cost efficiencies. Also researched to identify potential suppliers and analyze pricing trends.- Documentation Management: Prepared documents required for ex-US air & ocean shipments (50-80 shipments/month) and for product registration (15-20 requests/month). Ensured the document package is accuracy and submitted on time based on the country’s requirement. Developed standardized templates and processes to enhance document consistency and accuracy to 100%.- Invoice Processing: Managed end-to-end invoice processing flow, including audit, data entry, and reconciliation. Collaborated with finance teams to resolve discrepancies and pending payments. Ensured 100% of invoices (about 120 invoices/month) being paid before due date with the highest accuracy.- Booking Request: Requested bookings based on customer’s requirements. Identified suitable carriers based on multiple factors and coordinated with vendors to finalize booking details.- Order Tracking: Monitored order statuses and communicated updates to relevant parties, proactively addressed any issues arising during the procurement cycle.- Reporting & Analysis: Prepared weekly reports on purchasing activities, vendor performance and document management to improve procurement strategies and customer services.- Training and Support: Provided training and support to new team members on all procedures and best practices, fostering a collaborative team environment. Show less
