Assist MAS and INFRA Teams (Main Stream and Up Stream)

Human Resource Management TasksArrange appropriate medium for advertising the job opening vacancies.Assists the team for conducting the in-house aptitude test. Screening the appropriate candidates for job, documentation for new recruitment.Maintain the daily attendance register of staff and keep the leaves record.To document the human resources actions by completing forms, reports, logs, and records.To schedule, organize In-house and external meetings as required by staff.Draft the reports, internal, external memos, email in coordinating with staff, clients.Ensure the execution of health and life employee’s insurance policies.Process the medical, fuel claims according to policy and procedure and keep the electronic record.Archive the scanned, digital documentsAdministration TasksHandle all printing matters of office materials according to SOPs. Responsible to Procures s office equipment and fixtures. Responsible to get insured the new office electronic equipment, vehicles. Monitor the pool cars and parking Log for office staff as well as fuel and running mileage with actual usage.Verifying the customer invoices and forward to concern departments for timely payment.Schedule the maintenance of office furniture, fixture, and machinery. Maintain the incoming/outgoing couriers.To assist, coordinate the staff and field staff in travel and accommodation.Maintain the comprehensive administrative filing system.Prepare the debit advice for inter-company transactions.Maintain the contact directory. Handle and maintain the day to day administrative expenses.I am also responsible to process the payment voucher, Journal Voucher, Receiving Voucher, and submitting the WHT timely with FBR

Financial /Accounts TasksUndertake validation of bills, preparation of payment vouchers, recording journal vouchers of suppliers, services consultants, and transporters.Maintain the daily cash flow, monthly banks position, and monitored bank accounts.Update records, day to day transaction by using Oracle base Accounting Software. Handle the withholding tax matters, responsible to file monthly, annually reports with FBR.Assist in preparation of annual budget, related graphs and tables.Monitor the inter company’s transaction Administration TasksAssist staff and other field officers in travel schedule and accommodation.Responsible for booking rent a car for staff as per need.Assist in organizing the In-house and external meetings as required for staff.Coordinate with Insurance Company regarding employee’s life assurance, health insurance.Responsible for procuring staff office equipment and fixtures.Handling all printing matters of office materials according to company SOPs. Verify the customer invoices and forward related departments for timely payment.Maintain the comprehensive administrative filing system.Handle and maintain the day to day administrative expenses.

Financial /Accounts Tasks Maintain Computerized & manual ledgers, Cheque Registers. Validate bills and prepared payments vouchers, receiving vouchers Journals Vouchers relating With Suppliers, Contractors and Transporters (Construction of Pearl Continental Hotel Muzaffarabad).Maintain the record of various purchase for construction of HotelPrepare Income Tax Schedule, file them monthly, annually.Maintain day to day petty cash expenses.