Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning. Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions. Play a significant role in long-term planning, including an initiative geared toward operational excellence. Oversee overall financial management, planning, systems and controls. Management of agency budget in coordination with the Executive Director. Development of individual program budgets Invoicing to funding sources, including calculation of completed units of service. Payroll management, including tabulation of accrued employee benefits. Disbursement of checks for agency expenses. Organization of fiscal documents. Regular meetings with Executive Director around fiscal planning. Supervise and coach office manager on a weekly basis.

•Responsible for all clerical / administrative tasks for multi-divisional, multi-agency Procurement Department. This includes: sending quotation, finding the vendor and requesting material description or availability, typing documents, creating and/or maintaining reports, sending RFQ’s facsimile transmissions and e-mails, etc.•Responsible for the proper organization and maintenance of all procurement and contract files.•Maintains departmental library, files, vendor lists and performance files.•Recording & filing documents both in the computer and manually for Quality Assurance & Quality Control purpose.•Provides responsible clerical support to assist Regional Buyer Coordinator in the buying function, which includes creating and processing Request for Quotation and issuance of Purchase Order.•Solicits / follow-up Quotations' to the vendor through telephone and e-mail and interacts frequently to obtain prices and availability of merchandise.•Coordinate to End User to update the status of Purchase Requisition and ensuring the purchase orders are issued and delivery of orders met the client requirement.•Arranges for timely submission of invoices to finance department ensuring all invoice received are mapped with job delivery completion.

•Working with necessary information from PO to keep track of the deliveries.•Ensure that suppliers meet the schedule shipment date agreed on the Purchase order•Chasing the vendor to get the material in site on time.•Always focus to meet the client’s requirement.•Update the end-user in time to time basis regarding the deliveries.•Ensure that materials are received in the warehouse.•Inspecting the material is as per the Purchase order.•Making purchase from Local & International markets like UK, USA Europe and other countries.•Handling imports, exports, transportation, logistics, Supply Chain Management and Contracts and Budget Planning.•Sorting out vendor payments issues whenever required.•In case of wrong deliveries, co-ordinates with buyer, end-user & vendor to get it replaced with the correct material.•Monitor vendor performance & reporting to the supervisor in time to time basis.•Coordinate with freight forwarders/courier (when required) •Issuing RFQ to vendors.•Arranging foreign vendor tour for client meeting or site verifications.•Resolving technical and commercial clarifications with vendors•Any other Procurement related duties that may be assigned by the Project Purchasing Supervises as and when required.•Carry out work assignments in accordance with established policies and professionalism