Document Controller
Currento Distribution of Engineers comments of Shop drawings, Technical Query and other project related documentation to the relevant department as per the distribution matrix.o Maintain file of project specific company codes and standards and industry standards.o File and maintain the latest revision status of Documents/Drawings in Master File.o Creating an Email Controlling System for registering all the Emails into the server and link it to a main log.o Prepare submittals to client (Shop-Drawings, Prequalification, Method Statements, RFI & RFC, Technical and Materiel Submittals) follow ups and revisions with the documents.o Distribution of documents and correspondence between contractor, consultant, clients and sub-contractors and maintain the correspondence and Register log.o Assisting the project managers, while handling confidential project documents.o Maintains files and computerized indexes for all documents. Generates electronic/hardcopy reports as needed by the project or management.o All hard copy documents conversion into electronic format PDF.o Maintains Submittal Log Sheet for proper monitoring of documents.o Familiar in different type of documentation systems [by both Management & Control] such as Docs, Engineering Query, Request for information [RFI], Inspection and Test Plan [ITP], Method of Statement, Specifications, Purchase Orders, Shipping Document, Material Requisitions, Local Purchase orders etc.o To perform regular audit on documents in order to ensure that all documents are properly submitted to other departments.o Responsible for file validation and document controlling.o Ensures that all documents have no errors in filenames, before submitting it to the next department to avoid confusion.o Ensures proper safekeeping of document and good quality of work output.o Familiar in final dossier preparation as per approved MDB index.o Ensure compliance with Company Quality, Health, Safety and Environmental Systems.
