Fatima M. Scott Email & Phone Number

Phoenix, Arizona, United States

Responsible for a broad variety of administrative tasks for the CEO, including scheduling, managing calendar appointments, meeting preparation, answering/managing CEO's phone, completing expense reports, reconciling credit card accounts, balancing general ledgers, compositing and preparing correspondence, and taking meeting minutes. ♦ Plan events to include charity events, volunteer events, and out of town events for Senior Management, volunteers and guests. Planning includes bidding for pricing, reviewing and negotiating contracts, hotel arrangement, travel, vendor/sponsor relationships and contracts, payment collection, coordination of materials, activities, meals, and other event related activities.♦ Arranging complex and details travel plans, itineraries and agendas.♦ Prepare information for meetings, to include board meetings, supervisory committee meetings, leadership meetings, AVP meetings and Senior Management meetings. Preparation includes collecting and organizing information for distribution while leveraging excellent writing, proofing and editing skills. Leverages applicable systems for document storage.♦ Leverage judgement and decision making on behalf of leaders to ensure final work product meets expectations.♦ Perform other job-related duties as assigned.

Phoenix, Arizona Area

Responsible for a broad variety of administrative tasks for the CEO, including scheduling, managing calendar appointments, meeting preparation, answering/managing CEO's phone, completing expense reports, reconciling credit card accounts, balancing general ledgers, compositing and preparing correspondence, and taking meeting minutes. ♦ Plan events to include charity events, volunteer events, and out of town events for Senior Management, volunteers and guests. Planning includes bidding for pricing, reviewing and negotiating contracts, hotel arrangement, travel, vendor/sponsor relationships and contracts, payment collection, coordination of materials, activities, meals, and other event related activities.♦ Arranging complex and details travel plans, itineraries and agendas.♦ Prepare information for meetings, to include board meetings, supervisory committee meetings, leadership meetings, AVP meetings and Senior Management meetings. Preparation includes collecting and organizing information for distribution while leveraging excellent writing, proofing and editing skills. Leverages applicable systems for document storage.♦ Leverage judgement and decision making on behalf of leaders to ensure final work product meets expectations.♦ Perform other job-related duties as assigned.

Prioritized a large workload while providing administrative support to the Chief Marketing Officer, anticipated needs, schedule and calendar management, managing projects, coordinated domestic/international travel arrangements, composted and prepared correspondence, and served as the leader of the office when working with campuses, team members, and external visitors. ♦ Coordinated executive team, department, and board meetings, teleconferences and webcast. ♦ Prepared high level documentation and advanced correspondence for presentation to the Members of the Board.♦ Event planning for team building meetings and off-site conferences.♦ Assisted in preparing the budget and tracking expenses.♦ Processed expense reports.♦ Procured office supplies.

Phoenix, Arizona Area

Worked directly with the President, delivering high-level administrative support, exhibiting diverse knowledge in organizational policies, procedures, and practices. Verified short-term and long-term projects were completed according to demanding deadlines. Maintained schedules, scheduled meetings, and coordinated travel plans.♦ Delivered multiple priority management by determining level of urgency, considering project risk, important, and potential business, organizational, and student implications.♦ Used a variety of internal templates, branded and corresponded guidance, and formatted and edited letters and other corresponding documents from draft to executive-ready stage.♦ Managed the internal SharePoint site, uploading new documents and information as-needed.Carrington Colleges Group, IncA Division of DeVry Inc

Delivered comprehensive executive support to the Chief Technology Officer, executing the daily schedule, facilitating communications, and arranging meetings for a high-powered executive with more than 9,000 global employees and a $300M annual budget. Coordinated domestic and international travel arrangements, secured identification needed for travel, and organized entire itineraries for lengthy work-related trips.♦ Created and implemented a global monthly report template and report review schedule.♦ Enhanced efficiency of personnel reimbursement expenses via online management of the corporate credit card account and reviews of scanned receipts and electronic approvals. Submitted $250K annually for reimbursement. ♦ Executed the main aspects of an annual conference for more than 125 international attendees.♦ Conceived an online tracking report to record travel and vacation schedules for global direct personnel.♦ Hand-selected to assist the human resource group with the recruitment of junior administrative assistants.