Fay N. Email & Phone Number

Oxford, Gb

United Kingdom

United Kingdom

Oxford, England, United Kingdom

Churchill Hospital

• Preparation of documentation required for funding applications for projects, including preparing budgets;• Oversee the interactions with the REC, preparing applications, coordinating submissions and responding to queries as required for the PIs programme of work;• Assist in trial set up and activations; establish links with key members of staff and ensuring essential documentation is in place;• Provide budget management of the Oxford team and co-ordinate regular budget reports for the PI and as required by the funding body;• Working with the PI to liaise with external contractors e.g. vaccine manufacturers, monitors, auditors;• Undertakes training in GCP and maintain current awareness of ethics and regulatory issues;• Provides support for all staff employed on the project to ensure they are in compliance with all University and project specific directives including adherence to GCP and GCLP as required and ensure they receive the appropriate training and follow current Health and Safety regulations;• Co-ordinates meetings of the local Trial Management Group and the wider international project groups;• Maintains site file of all the relevant project trials, ethical and regulatory approvals making sure the study documentation meets all relevant national and international guidelines and standards.• To co-ordinate timely delivery of project work packages and milestones;• To be responsible for communicating with the key members of the team both in writing and orally and act as primary point of contact for various projects;• To effectively liaise with external collaborators and funders, including co-ordinating conference calls and meetings and minute them;• To present project progress to internal and external audiences as may be required;• To attend scientific seminars, meetings and training as appropriate;• Organise and minute project specific meetings and conference calls;• Manages the collation and submission of trial progress reports;

Jenner Institute

•Supports PI, Senior Project Manager and Project Team to ensure project objectives are met within set timelines and work conducted to appropriate standards;•Helps schedule the pipeline of activities for the next 24 months and be forward thinking in order to meet deadlines and co-ordinates timely delivery of project work packages and milestones;•Communicates with the key members of the team both in writing and orally and act as primary point of contact for various projects;•Liaise with external collaborators and funders, including co-ordinating conference calls and meetings and minute them;•Assists with documentation for preclinical and clinical projects, and funding applications;•Assist in trial set up and activations; establish links with key members of staff and ensuring essential documentation is in place;•Provides budget management of the Oxford team and co-ordinate regular budget reports for the PI and as required by the funding body;•Oversees the interactions with the REC, preparing applications, coordinating submissions and responding to queries as required;•Undertakes training in GCP and maintain current awareness of GCLP, ethics and regulatory issues;•Manages the collation and submission of trial progress reports;•Co-ordinates timely completion of follow-up and study closure, and undertake archiving of paper-based study data;•Assists with the study final report and papers for publication;•Assembles regular financial and technical reports to the funders as required;•Responsible for liaising with local administration teams, including Contracts; HR and Finance teams as appropriate;•Leads on Group recruitment including preparing job descriptions and job advertisements;•Provides line management and training for PA/Group Administrative Officer;•Approves purchase requisitions ensuring compliance with funder and University terms and conditions;•Participates in public engagement and widening access activities of the Department and the University.

Oxford, United Kingdom

Responsible for providing professional funding application and grants management administration support to three NDM-ORCRB scientific units (Jenner Institute, SGC and Ludwig Institute) alongside Research Grants Manager.Pre-Award• Responsible for accurate costing of grant applications using X5 ensuring compliance with sponsor rules.• Provides advice and support to ORCRB NDM Principal Investigators (PI's) in the preparation of sponsor applications.• Responsible for ensuring grant applications submitted to Research Services are accurate and have appropriate supporting documentation, prior to University and Sponsor deadlines.Post award• Responsible for monitoring and tracking award status reports for ORCRB NDM grants (managed via projects and general ledger accounts) and providing relevant information to PI's and Project Managers regularly. Forecast salary commitment for the remaining period of the grant.• Assisting Research Grants Manager to administer EU and NIH grants awarded, coordinating the necessary paperwork and reports including participant’s time sheets.• Using X5 costing software to re-cost salaries on awards to identify any over or under spend on salary budgets. Liaison with Senior HR Officer regarding vacant posts on grants.• Liaison with Research Accounts when projects are audited, providing information in a timely fashion.• Assist the Research Grants Manager in setting up research projects accurately on Oracle (University finance system) and deal with issues arising.• Provide solutions relating to expenditure on projects whilst maintaining auditable standards.• Liaison with other Oxford departments where an ORCRB NDM PI is a collaborator/partner to ensure correct budget is transferred.• Notify PI's and administrative staff of impending grant end dates and sponsor requirements such as financial reporting.• Calculation exchange rate uplifts.• Reclaim of Open Access fees.Provides cover for the Department Purchasing OfficerTraining

Oxford University, Department Of Public Health

Acting as PA for Group Director, and as Administrative Support/Office Manager for the rest of the Group.Complex diary, travel and itinerary management.Acting as Secretary for various committee meetings.Budget management.Various projects to improve office procedures to promote efficiency.Updating the Group webpages.Making arrangements for visitors to the Group including ensuring UK Border Agency requirements are met.Liaison with BHF for keeping records of Group publications and media appearances up to date.Setting up and maintaining records management system for open access fees, media interest.Maintaining Group intranet pages.Course administration for the NCD short course including attending the event to answer student queries, and using WebLearn to collate assignments for marking for the examiners and uploading final student marks.Arranging UK and international travel and accommodation.Assisting with expenses claims.Procurement.

Online researching, composing and publishing monthly environmental scanning report for organisation Board plus other stakeholders. Setting up new systems to improve efficiency of office systems. General adminsitration duties.

Abingdon

Chatting to clients to proactively identify future financial needs.

Harwell, Oxfordshire

As part of my nutrition degree. Writing customer information brochures giving nutritional information to Nutrifit clients who have conditions such as gallstones, diabetes etc. Writing a 4 week menu plan for clients combining weight loss with improvements in hormonal related problems for the Nutrifit slimming plan.

Monitored the progress of contracts documentation and updated internal systems at UKAEA to ensure correct documentation was in place prior to contract start date, liaising with contractors and internal departments to chase up any outstanding items in a timely and efficient manner.

Assisted in arranging promotional events.Helped set up & wrote articles for the www.harwell.org website.Diary management for office of 6 managers.Arranged travel, accommodation, meetings and hospitality.

Unit secretary for 40 scientists.Diary management, travel, accommodation, meetings and hospitality.

Answered clients enquires in person and over the phone, opening new personal and business accounts, interviewing customers for overdrafts, personal loans and mortgages, liaising with legal team and solicitors to set up security for lending.

Bsc (Hon), Human Nutrition

Bachelor Of Science (Bsc), Human Nutrition

BSc (Hons) Nutrition (1st, 80.5%). Modules covered human nutrition and food science including: Dissertation; Clinical Nutrition.

Education record