Administration Manager
CurrentWork duties:• Advanced Formatting in an accurate and timely mannerEnsure that all documentation produced within the office is formatted to the required templateand that communications are executed at all times.• Specifications / Particular Specifications• Reports• Schedules• Issue Registers / drawing lists / etc• PA support to Client Services Director (as & when required)• Diary Management• Expenses• Travel, Accommodation• Raising PO’s for External Contractors / suppliers• Booking client lunches / Entertainment• Secretarial/ PA to other directors as & when required• Support all Engineers with ALL Administrative work• All general office administration• Typing / Printing / Binding / Producing and collating documents – reports / specifications /schedules / presentations etc• Raising Purchase orders• Electronic / Manual filing• Timesheets / expenses• Diary Management, co‐ordinating booking for meetings, dealing with catering requirements.Page 2 of 5• Manage company PPE• Ordering• Stock taking / maintaining stock• Distribution• Provide professional support to the Purley office in the delivery of its key objectives in compliancewith the Quality Management Systems.• Central Technical Services (CTS)• Assist with updating all of CTS Specifications• Assist with creating new Specifications• Maintaining ALL CTS documents (to current revisions) – checking the formatting is current andcorrect.• ISO 14001 – Assist with Maintaining all Standards / Records / Regulations• ISO 9001• Assist with the ISO 9001 Audit schedule• Document Controller cover ‐ BIW Uploads / Downloads• Compile and maintain control records, schedules and relevant documentation in both soft andhard copy / uploading / downloading / publishing / document controlling / change requests.• Cover the reception ‐ working on a Rota basis (which will encompass the early and late shift)
