Faye Pace Email & Phone Number

Springfield, Illinois, United States

Provide day-to-day administration of projects on behalf of assigned Project Managers. Assist/coordinate proj. planning & startup action items incl. obtaining project numbers from the project registry, prep. proj. startup forms/starting up proj. in accounting software, admin/input startup data into market/client specific worksheets & online systems. Draft prof. service & subcontractor agrmts, incl. scope of services, with PM input, draft initial Work Breakdown Structure (WBS) from agrmt scope of… Show more Provide day-to-day administration of projects on behalf of assigned Project Managers. Assist/coordinate proj. planning & startup action items incl. obtaining project numbers from the project registry, prep. proj. startup forms/starting up proj. in accounting software, admin/input startup data into market/client specific worksheets & online systems. Draft prof. service & subcontractor agrmts, incl. scope of services, with PM input, draft initial Work Breakdown Structure (WBS) from agrmt scope of services, draft initial proj. mgmt plan, review & finalize with PM input. Obtain COIs for Hanson and from subcontractors & track renewals, obtain/file final executed agrmts & COIs per co. policy. Start proj. case history process, update at milestones. Monitor unbilled revenue reports & prepare draft/customized invoices with PM input; follow-up on outstanding invoices. Coordinate processing of subcontractor invoices incl. coding & agrmt compliance. Assist with startup/acctg software, budget report and WBS changes. Keep PM and staff accountable to established records mgmt policy or system established for the project; initiate & help maintain electronic and/or hard copy records mgmt system. Encourage/spot audit project staff compliance with QA procedures. Administer/maintain proj. execution data required in market/client specific worksheets & online systems Alert PMs of task budget & schedule variances; report on earned value and schedule status. Maintain end of project audit data/records, maintain and report on equal opportunity/small business/disadvantaged business subcontractor project involvement to gov. contracting authorities for compliance purposes Coordinate & ensure completion of all proj. closeout activities. Administer/input closeout data into online systems Gather/submit final project audit data/records. Prepare & finalize period acctg/proj. budget report changes with PM input; confirm revenue is recognized. Taught Specs Intact software and Master Spec software. Show less

Springfield, Illinois

Perform a wide variety of administrative duties including correspondence, scheduling of meetings, coordinating processing/tracking of shop drawings using Access database, format specifications, assist in close-out of projects. I also assist with accounting functions associated with projects including tracking of contractors, pay application processing, etc. Experienced with PRZM system of contract work with universities in Illinois, process construction documents in E-Builder, ProCore… Show more Perform a wide variety of administrative duties including correspondence, scheduling of meetings, coordinating processing/tracking of shop drawings using Access database, format specifications, assist in close-out of projects. I also assist with accounting functions associated with projects including tracking of contractors, pay application processing, etc. Experienced with PRZM system of contract work with universities in Illinois, process construction documents in E-Builder, ProCore, Submittal Exchange, input information into CxAlloy (our commissioning software). I handle third-party verification of company qualifications. Working with multiple disciplines and multiple market unit principles within the company gives me the opportunity to hone my internal and external customer service abilities. Highly skilled in Word, Excel, Outlook, PowerPoint and Access. Confidentiality has always been a staple of the executive assistant positions I have held. Show less

Springfield, Il

Began through Unique Personnel Services and hired on full-time in May 2007. Duties included being department administrative assistant for accounts payable, contracts and chargebacks. Data input into Access database for tracking customer service calls. Entered payment and debit memos in AS400-based system. Conducted phone survey for marketing campaign. Created quarterly department newsletter. Handled special projects as assigned by the manager of the department and provided back-up for the… Show more Began through Unique Personnel Services and hired on full-time in May 2007. Duties included being department administrative assistant for accounts payable, contracts and chargebacks. Data input into Access database for tracking customer service calls. Entered payment and debit memos in AS400-based system. Conducted phone survey for marketing campaign. Created quarterly department newsletter. Handled special projects as assigned by the manager of the department and provided back-up for the departments in various functions. In addition I handled travel arrangements, scheduled meetings and conference rooms for the department, created PowerPoint presentations for the departments and assisted in budgeting preparation. Did a month-end budget analysis of budgeted versus actual expenses. Show less

Reno, Nevada Area

Originally hired through Jones Vargas for Mr. Polikalas, Attorney. Eventually Mr. Polikalas split with Jones Vargas and I worked for him through his company Steven T. Polikalas Ltd. I authored and typed correspondence, contracts, bills, faxes and typed letters or contracts from dictation. Maintained all files for attorney's clients, attorney's personal files as well as business files for all his entities. Used QuickBooks for accounts receivable/payable for nine separate accounts.… Show more Originally hired through Jones Vargas for Mr. Polikalas, Attorney. Eventually Mr. Polikalas split with Jones Vargas and I worked for him through his company Steven T. Polikalas Ltd. I authored and typed correspondence, contracts, bills, faxes and typed letters or contracts from dictation. Maintained all files for attorney's clients, attorney's personal files as well as business files for all his entities. Used QuickBooks for accounts receivable/payable for nine separate accounts. Reconciled check books, bank accounts, credit card statements, wrote checks, logged deposits and transfers, communicated with banks, credit card companies, vendors and clients. Coordinated with accountant on monthly reconciliation and year-end tax information. Ensured all business licenses were renewed on a timely basis. Processed payroll and prepared monthly client billings. Coordinated attorney's calendar and contact information. Mr. Polikalas is the manager of an extremely popular 70's band and I handled all aspects of shipping of merchandise for their tours, scheduled interviews with band members and coordinated with the tour manager. I acted as liaison with the travel agent for tours as well as maintained current band rider. I prepared numerous excel spreadsheets, updated tour schedule, booked air travel, hotel, and car reservations for attorney's travel schedule. Mr. Polikalis was also a lobbyist and I was responsible for monitoring Senate bills pertaining to that activity. Show less

Reno, Nevada

Office closed and Mr. Lansky now runs from his home. Handled all administrative functions of the office including managing all accounting functions using MYOB software to complete A/P and A/R functions, billing and check writing, correspondence with all the different states where the company had employees. Used ADP for payroll processing and benefits administration (including 401k). Functioned as human resources manager. In addition I functioned as the Executive Assistant to the President… Show more Office closed and Mr. Lansky now runs from his home. Handled all administrative functions of the office including managing all accounting functions using MYOB software to complete A/P and A/R functions, billing and check writing, correspondence with all the different states where the company had employees. Used ADP for payroll processing and benefits administration (including 401k). Functioned as human resources manager. In addition I functioned as the Executive Assistant to the President of the company and sales staff. Show less

Culver City, California

Heavy interaction with corporate offices in Irvine and headquarters in Santa Barbara as well as physicians. Prepared specialized reports to corporate office. Interaction with all levels of management within the facility, heavy volume of customer service with patients and their families, as well as physicians. Handled customer/patient complaints and worked to resolve prior to going up the ladder to the President. Heavy appointment scheduling and travel for CEO and other department managers.… Show more Heavy interaction with corporate offices in Irvine and headquarters in Santa Barbara as well as physicians. Prepared specialized reports to corporate office. Interaction with all levels of management within the facility, heavy volume of customer service with patients and their families, as well as physicians. Handled customer/patient complaints and worked to resolve prior to going up the ladder to the President. Heavy appointment scheduling and travel for CEO and other department managers. Prepared Governing Board packages and took minutes at the board meetings. Processed and tracked physician directorship payments. Additional duties included back-up for Contracts Administrator, provided administrative support for Director of Business Development and Director of Physician Recruitment. Taught Outlook to employees when facility switched over. Show less

Burbank, California

Provided administrative support to all managers listed above. Prepared specialized reports for the COO/CFO and assisted on special projects, such as the entire company clean up and entire company cross-training program. In addition, I prepared specialized reports for credit and collections as designed by the Treasurer, monitored daily stock report for company, handled investor relations for the company, including dealing with our Investment Relations firm. Assisted in the preparation of the… Show more Provided administrative support to all managers listed above. Prepared specialized reports for the COO/CFO and assisted on special projects, such as the entire company clean up and entire company cross-training program. In addition, I prepared specialized reports for credit and collections as designed by the Treasurer, monitored daily stock report for company, handled investor relations for the company, including dealing with our Investment Relations firm. Assisted in the preparation of the annual report to stockholders, coordinated the annual stockholder meeting and prepared travel arrangements for various people throughout the company. I did gold transfers with the various banks all over the country and prepared the monthly gold/silver report. I provided assistance in Human Resources, when required, including all pre-screening of applicants for the Administrative Assistant to the President. I processed trade show packages to drayage companies. I also provided administrative functions to our in-house legal counsel as needed. Show less