Fay Warner Email and Phone Number

• Management of frequently changing diaries, including scheduling meetings and room bookings with both internal staff and external clients. Acted as gatekeeper and pro-actively ensured there were no clashes• Responsible for hotel, flight, taxi and restaurant reservations• Minute taking at monthly meetings and ensuring action tables were kept up to date and relevant• Creation of daily diary packs comprising of agendas, pre read materials and travel arrangements• Assisting in the compilation of reports and presentations using MS Word and PowerPoint in preparation for meetings and events• Arranging quarterly team meetings and social events at external venues for 50+ staff • Completion of monthly expenses and ensuring expenses being signed off were in line with company policy• Responsible for covering the CFO’s PA • Building relationships at all levels across the business and externally• Assisting with any printing, binding and scanning requirements

• Management of day-to-day running of the office; supervision of external security, cleaning staff and maintaining working relationships with tenants and occupants.• Complex diary management, including organizing cross border travel itineraries, accommodation and flights. • Responsible for procurement of both personal and business goods while always considering cost and maximizing value.• Assisting to manage various property portfolios including; advertising and searching for tenants, responding to enquiries, organizing repairs and maintenance, site visits, preparing annual property budgets and ensuring rent has been received and dealing with overdue payments if necessary.• Co-ordination of personal and business schedules, diaries, documents and folders with any background documentation and research for meetings.• Preparation of monthly income and expenditure reports across different budget areas.• Representation and gatekeeper, both verbally and in person.• Act as custodian for all electronic databases ensuring that all information is up-to-date, valid and compliant with the Data Protection Act.• Assisting with various projects involving the directors other companies including a cocktail lounge in Mayfair, a serviced office business centre and a fashion brand.

• Organization and management of team meetings, external meetings, trade shows and events.• Co-ordination of multiple diaries, creating and issuing agendas, minute taking and updating action tables.• Creation of complex PowerPoint presentations, proposals and pitch documents for sales meetings.• Management of individual projects.• Implementation of procedures and processes for business functions.• Arrangement of recruitment days; interview tasks and interview panels.• Ensuring all documents, diaries and information was relevant and up-to-date on various online portals.• Management of hotel and travel whilst implementing cost efficiency savings.

• Handling all money transactions over the telephone.• Persuasion for debt plans and direct debit mandates.