Fei Yan Email & Phone Number

Toronto, Ontario, Canada

•Monitor and resolve all account payable issues and administer all invoices for vendors and non-vendors•Administer various non vendor invoices, monitor expense reports and evaluate for appropriate signatures in invoices.•Administer various non vendor invoices, monitor expense reports and evaluate for appropriate approval in invoices•Evaluate all invoices received from vendors, verify receipt dates and paper invoices•Review all vendor debit memos and invoices and administer all processes•Monitor all account payable payments and ensure compliance to company policies•Coordinate with internal and external auditors and customers and evaluate all sales tax•Administer vendor invoices and prepare expense reports for purchase orders and check mails regularly•Develop and maintain professional relationships with new vendors and handle all inquiries from customers and employees• Prepares documentation for customs clearing and advises all parties on the delivery instructions• Review and prepare custom documents to proper broker for clearance for inbound containers• Complies carrier and route assignments to different ports and warehouses • Monitor the ocean containers for arrival dates for sufficient time for delivery• Tracks, traces and updates the status of shipments• Review and pay for extra cost incurred for ocean carrier and warehouses • Maintain new or changed carrier’s setup and carrier SCAC setup

• Validates customer deduction claims against the contract specifics designed by the Marketing department at Dole Foods and processes these on a timely manner.• Proactively follow up with the marketing team/customer to obtain backup to validate the claims in case of disputes. • Maintains backup for audit purposes and update network folders in a timely manner to ensure that these documents and debits are available for all required parties. • Prepares documentation for customs clearing and advises all parties on the delivery instructions.• Codes and validates freight invoices for processing.• Carry out meaningful data analysis and research to assess the effectiveness of Finance and Operations practices and conducts investigation and detailed analysis on shipment matters to determine the nature of the issue, its root cause and help resolve the issue.•Provides general administrative and clerical support including mailing, scanning, faxing, and copying to management and maintaining the manual filing systems.

• Prepared and posted daily cash deposits, VISA and MasterCard transactions, miscellaneous journal entries and reconciled customer accounts.• Processed and maintained credit card payments through Moneris POS payment processing and customer credit card numbers.• Reconciled customers’ accounts notified customers regarding overdue payments and accounts and continued the notification process if reply is not received.• Resolved past due amounts by arranging payment plans. • Generated and analyzed accounts receivable report and recommended which customers’ accounts to send to a collection agency