• Recruit, retain and develop a skilled, experienced and motivated team of Project Specialists.• Manage the performance, development and growth of Project Specialists; developing appropriate orientation/induction program, ensure timely and accurate performance reviews, ensure up to date development plans for all direct reports, and maintain an agreed level of productivity/billability and staff turnover.• Maintain a positive, results-oriented work environment, building partnerships and… Show more • Recruit, retain and develop a skilled, experienced and motivated team of Project Specialists.• Manage the performance, development and growth of Project Specialists; developing appropriate orientation/induction program, ensure timely and accurate performance reviews, ensure up to date development plans for all direct reports, and maintain an agreed level of productivity/billability and staff turnover.• Maintain a positive, results-oriented work environment, building partnerships and modeling teamwork, communicating to the staff in an open, balanced and objective manner; appropriately reward and recognize team member performance.• Identification and resolution of employee issues in strong interaction with Human Resources department.• Ensure direct reports meet departmental and project productivity and quality metrics.• Produce accurate resourcing plans for Project Specialists resource in conjunction with the Project Management team.• Take appropriate action following regular feedback sessions from project teams including client feedback.• Review Metrics Reports and take action on issues, where required.• Support team members to improve their efficiency and effectiveness at prioritizing work and improving performance evidenced by the work produced, project team feedback including client feedback, audit results and QC measures.• Provide technical support, mentoring and coaching to team members to ensure that they have the required knowledge to fulfill their duties.• Monitor training needs/plans.• Revise, implement and monitor departmental compliance with SOPs.• Operate within departmental budget and in accordance with departmental goals and objectives.• To contribute to drive strategic initiatives within PPS to develop the department in order to achieve the overall PPS goals and objectives.• Global Activities: PPS Induction Program  Daily Management – On-boarding  PPS Training Curriculum Show less

• Support PPS LA Line Manager on interviewing and recruiting Project Specialists;• Develop and Retain a skilled, experienced and motivated team of Project Assistants;• Coordination of monthly PPS meetings;• Manage the performance, development and growth of my Direct Reports: a 1:1 meeting is held with each one of them at least monthly;• Identification and resolution of employee issues within the projects and/or company, in order to meet client and business needs;• Ensure… Show more • Support PPS LA Line Manager on interviewing and recruiting Project Specialists;• Develop and Retain a skilled, experienced and motivated team of Project Assistants;• Coordination of monthly PPS meetings;• Manage the performance, development and growth of my Direct Reports: a 1:1 meeting is held with each one of them at least monthly;• Identification and resolution of employee issues within the projects and/or company, in order to meet client and business needs;• Ensure Direct Reports meet departmental and project productivity and quality metrics by using key performance indicators developed by PPS LA Line Managers, which are linked to the Performance Development System;• Review timesheets of my Direct Reports and provide accurate input on it always when needed;• Provide technical support to team members / DRs to ensure that they have the required knowledge to fulfill their duties;• Working together with the LM on developing a metric approach for PMD evaluation and set-up of objectives;• Monitor training compliance of my Direct Reports, as well as training needs/plans. Show less

• Provide internal support to Project Leader and Functional Leads on study management systems set-up, maintenance and close-out• Collet and analyzes operational information of various sources facilitating the project planning and decision making process• Conduct project close out in management systems at the end or project• Prepare and maintain study specific plan and procedures, including Project Management Plan, Communication Plan, Risk Management Plan, MSP / Project Server… Show more • Provide internal support to Project Leader and Functional Leads on study management systems set-up, maintenance and close-out• Collet and analyzes operational information of various sources facilitating the project planning and decision making process• Conduct project close out in management systems at the end or project• Prepare and maintain study specific plan and procedures, including Project Management Plan, Communication Plan, Risk Management Plan, MSP / Project Server, SPARC, SOP list, Quality Plan, Central Files Maintenance Plan, Patient Recruitment Plan, Payment Procedure• Support Project Leader in identifying, implementing, reviewing and updating project specific operational metrics• Execution and report of data analysis of the operational study status, overseeing compliance• Provide training related to specific project tool, arrange project related training for project team members and maintain project specific trainings overview records• Attend project specific training, as required• Support in selection and management of third party suppliers• Manage the internal project resourcing – resource requests• Support projects for in-house audits• Arrange and/or attend meetings such as Technical, Internal and External Kick off meeting, PASS meeting, Investigator meeting, Client Meeting and prepare minutes (as required)• Support Project Lead in set up of a study specific payments procedure and ensure investigator information and payment details are entered in the CTMS, administer investigator payments• Collate feedback & Update Lessons Learnt Database• Complete routine administrative tasks in a timely manner (e.g. timesheets, metrics) Show less

• Support the Clinical Operations team by documenting information concerning the progress of clinical trials such that is always completed, up to date and available to team members and clients • Help communicate actions between clients, team members and other members of the project team• Participate in project meeting and taking meeting minutes• Demonstrate up-to-date knowledge of study procedures and study related materials• Serve as resource for the project team• Provide… Show more • Support the Clinical Operations team by documenting information concerning the progress of clinical trials such that is always completed, up to date and available to team members and clients • Help communicate actions between clients, team members and other members of the project team• Participate in project meeting and taking meeting minutes• Demonstrate up-to-date knowledge of study procedures and study related materials• Serve as resource for the project team• Provide and update trackers to the project team • Distribute materials and information • Investigator’s Payments trackers and requesting payments with the PM supervision• Checking pass through and billing reports for accuracy before passing onto PM and tracking invoices. • Site visit report tracker to CLs/PM• Study Portal – load/post the signed contracts per each site sent to PM into Portal• Cross-Checking Information: performed an analysis and review the trackers used in the study (MSL, MIV, site contacts, QV, IV, MV and TV, contracts signed) basis through tracking downloaded from the study system and send to PM• Load and update all LA sites into Site Quality Program• Update contract information into study tracking system• Coordinate the translation of safety reports with the outsourced company (Portuguese) for Brazil and distribute to sites• Serving as liaison for Project Manager and team members. Show less

• Regulatory process for phases II, III and IV studies, access and expanded programs • Regulatory document collection• Preparation of study documentation packages to be submitted to Ministry of Health• Preparation of study documentation packages to be submitted to Ethics Committee• Contacts with clients regarding regulatory procedures• Investigators and laboratories payments

• Secretarial and Administrative activities • Attend the Executive Director, Medical Manager and monitor’s Clinical Research • Assist in travel arrangements and schedule events and meetings• Mail distribution • Contracts elaboration for Clinical Study and Investigation’s payments• Purchases• General office duties

• Secretarial work and general office duties• Contact with costumer, doctors and other• Contracts elaborations for Clinical Study • Investigators and laboratories payments • Contact with research sites• International and national travels coordination

• Secretarial work and general office duties• Schedule meetings• Writing reports audit in the several Philips’s areas (HR, Financial, Marketing, IT)• Register of the department costs• Report elaboration and database maintenance