Luz Fernandes Email & Phone Number

Toronto, Ontario, Canada

200 Ronson Drive, Etobicoke, On

Data EntryAttendance (Outlook and Excel) • Check accuracy of attendance spreadsheets – make corrections as required (inform employee)• Enter vacation/sick/leave time requests into an outlook calendar – notify payroll if an unpaid amount of time,• Inform staff that HR has processed request,• Update payroll re unpaid time if negative balance,• File attendance sheet in attendance files.• Prepare roll up reports as required.Program Development Database (Access) • Receive PD requests• Enter into data (Access),• Prepare summary report for each staff members and other reports as required.Staff Incident Reports (Access) • Enter staff incidents when received,• Prepare roll up report as required.Recruitment• Post jobs as instructed,• Screen and submit selected resumes to hiring committee,• Book interviews,• Prepare interview packages,• Prepare HR files (3) of successful candidate,Onboarding• Set up telephone and security,• Notify IT re email and network access,• Staff announcement,• Issue HR Downloads training request/instruction.Orientation• Prepare and update orientation package.Reception1. Respond to external phone calls by answering questions and directing calls;2. Greet clients and visitors courteously and notify staff of their arrival;3. Log visitors and provide appropriate badge/visitor pass;4. Maintain welcoming public areas and child appropriate bulletin boards and resources;5. Participate in the establishment and implementation of the Administrative Staff schedule such that the Centre’s administrative area is staffed during office hours;6. Report concerns/complaints to the appropriate supervisor/manager;7. Report any risk concerns to the appropriate supervisor/manager.8. Share evening reception coverage,9. Support Admin team as a whole in vacation coverage.

Toronto, Canada Area

• Maintained the human resources information system (HRIS)• Processed hiring authorizations, developed job postings, screened applicants and coordinated police checks• Responsible for all onboarding employees, employment packages and employment agreements making sure all processes from the hiring authorization to the signing off agreement were complete• Managed benefit-related issues from leaves of absence, including maternity, parental & short-term and long term disability• Provided administrative support to the VP of Human Resources, Manager and the CEO• Supported the health benefit system for over 250 employees with external benefits provider• Managed process for probationary and evaluation periods by coordinating activities with relevant Department Managers• Participated in incident reporting and WSIB claims• Monitored contracts coming to completion• Supervised students and volunteers

Toronto, Canada Area

• Maintained the employee database, including employee vacation & attendance, processed employee information changes and developed reports• Processed police checks for employees, volunteers, students and trainees• Prepared employee-offer package agreements, as well as orientation packages for new staff• Assisted in the administration of the compensation and flex benefits program, including employee enrollment, coverage, billings and changes• Provided back up for Reception

Toronto, Canada Area

• Managed Accounts Payable and Receivables program using ACCPAC 6.0• Prepared letter and financial reports• Deposited all cash, cheques and managed credit card payments• Processed petty cash claim and travelling expenses

Toronto, Canada Area

• As the only clerk, was responsible for bookkeeping, accounts payable, accounts receivable, invoicing, banking, typing, filing, and coordinating the electricians work schedules.