Fernelis Peña Email & Phone Number

New York, Ny, Us

Greater New York City Area

• Oversees the Mailroom staff and ensuring the efficient processing of all mail, packages, deliveries (both outgoing and incoming). Arranges for mail pick-up from the post office. Arranges for courier mail pick-up. Handles special deliveries.• Manages staff and arranges for staff work schedules and coverage.• Handles the acquisition and maintenance of all facilities functions including but not limited to: equipment, furniture, telephone, security, HVAC, cleaning services, cable hook-ups, and any other area relating to the functioning of the office space. Develops and maintains all vendor relations to insure prompt and quality service.• Issues and tracks office security entrance cards. • Insures that the office facility is neat, clean and well maintained.• Maintains lists, service contracts, schedules and reports of equipment, procedures, and security cards etc. electronically.• Works with all contractors for any construction projects previously approved and works within budget to deliver completed work within budget and within a reasonable time period. Secures competitive quotes as needed.• Served as liaison for the building management staff. Works closely with the building management and staff to insure plant maintenance, safety and security.• Works closely with IT on any shutdowns required by the building or for maintenance.• Handles all day-to-day requests from staff for services, equipment, moves, etc.• Communicates with staff regarding any office-wide issues, changes or announcements affecting the staff.• Maintains records and arranges for deposits and retrievals of all off-site furniture and documents.• Arranges for the payment of all office services/facilities related invoices on a timely basis.• Prepares the budget annually for approval. • Oversees the ordering and delivery of all office supplies.• Handles the issuance of all security cards and keys as needed by the employee.

Greater New York City Area

• Oversaw all activities related to Copy Center, including staff assignment, annual performance reviews and payroll input• Served as liaison between management and Danka, including recommendations to improve client services • Negotiated purchasing of Copy Center supplies and equipment• Prepared appropriate purchase requisitions and contracts for maintenance of office equipment• Created and maintained document manifest of daily transactions• Assured proper delivery of documents that were to be delivered within the office and Copy Center• Performed daily and weekly copy projects

Greater New York City Area

• Sorted and delivered all incoming /outgoing mail and memos within the office • Performed delivery of copy projects within the office and Copy Center • Acted as copy operator responsible for the maintenance of copy related equipment • Logged and tracked all deliveries including overnight and messenger services • Managed petty cash, including payments of all COD’s • Operated and maintained all fax machines • Performed all clerical duties within the department