Daniela F. Email & Phone Number

Experience in capital market, pharmaceutical industry, luxury market.Current position - coordinating travel arrangements (purchasing e-tickets, booking hotel rooms, Travel Insurance, etc.) Proper review of the usage of resources in trips, managing multiple priorities.Administrative routine and interface with several departments such as: financial, commercial, human resources, compliance. Provide and support Onboarding/offboarding and of Latam expats (e.g. support of all administrative and logistics processes of expats in the area office team, including contact and coordinations of activities with external stakeholders, supporting on renewal of rent contract, residential insurance, personal documents (Executive & family).Telephone attendance, face-to-face with visitors and emitter, scheduling meetings and coordinating travel arrangements (Zoom, Microsoft Teams, Cisco Webex, Google Meet / Skype), expense reports, spreadsheets control (payments and contacts), letters.Organization of internal and external events.Reporting directly to the Managing Director, also responsible for the office's facilities services.Contracts for Outsourced services and others.Documentation management, follow-up, planning of projects and tasks, follow-up, validate and approval invoices for internal control. Set timing of release to coordinate with company events or initiatives.T&E (Travel & Expenses) management.Request external services ( documents, courier);Post expense reimbursement;Request purchase orders, follow up approvals and control inventory and payments;Organize and archive various documents, including documents with a high degree of confidentiality.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.