Senior Executive Administrative Officer
Current• Executive Support: Provide comprehensive administrative support to the executive team of PIMCO, managing calendars, scheduling meetings, and facilitating effective communication among approximately 17 executives.• Communication Management: Answer and respond to phone calls, relay messages, and draft, review, and send communications on behalf of PIMCO executives.• Reporting and Documentation: Prepare, organize, and maintain reports and documents, ensuring all information is accurate and accessible.• Expense Management: Track daily expenses, process bills, and prepare regular financial reports, contributing to effective budget control.• Client Relations: Act as the primary point of contact for executives, employees, clients, and external partners, fostering strong professional relationships.• Travel Coordination: Arrange travel and accommodation for executives, ensuring all logistics are handled efficiently.• Office Management: Oversee office supply inventory, manage the office filing system, and ensure a well-organized workspace.• Facility Management: Responsible for building maintenance and cleaning management, coordinating repairs and maintenance (electrical, hydraulic, air conditioning, painting, etc.) to ensure optimal facility operations. Collaborate with outsourced security, cleaning, and surveillance companies to maintain a clean and safe work environment.• Cost Control and Inventory Management: Manage office supply purchases with a focus on budget adherence and cost control.• Infrastructure Project Management: Oversee outsourced companies during maintenance and inspection projects, ensuring compliance with safety standards and operational requirements.
