Pantheon Lab is a Hong Kong MarTech start-up founded in August 2019. They believes in “Turning Imagination into Reality”. The company uses deep-learning technology to create software applications in developing quality and self-generated visual content, including images, videos, fonts and virtual humans to serve the marketing, creative and content industries.I worked for this company at all backend supporting on HR, Admin and Accounting within 50 staff. It is a very intensive working experience and learning environment.For staff within 50, IT company - mainly jobs duties for managing, scheduling, organizes full spectrum of HR and Admin.• HR & Admin policy and regulation create, implement, execute, set up, procedure and workflow initiate for company• Whole cycle of recruitment – job ads drafting, post recruitment ads on different platforms, screening CVs, interview arrangement, interview evaluation, employment offer making, preparing of employment contract, onboarding, exit interview. • Payroll calculation included final payment and MPF.• Bank payment, pay slip with MPF contribution report, MPF summary monthly report, headcount monthly report.• Quarterly recruitment status report, training fee report, annual leave report.• Working on staff appraisal (probation and annually) and Annual resources planning and annual resources budgeting.• Taxation and tax return• Employee relationship – birthday party, Christmas party, Lunar New Year annual lunch, happy Friday gathering, overseas staff caring.• Insurance renewal – Employee Compensation, Medical and MPF etc.• Incorporate companies, supporting funding applications – D-Biz, BUD fund, STEM, NxTec and student placement internship programs• All-round admin functions – procumbent of assets, furniture, stationary, devices, snacks & drinks, device maintenance, insurance of property, relocation of office, renovation etc.

A digital and social media communications consultant since 2008. Our team is a group of passionate digital & social media experts. Mission : Enabling brand communication excellence in digital space.•Handle the full set of payroll, MPF and allowances calculation independently, in a timely and accurate manner.•Managing the Tax Filing process for employer & employees.•Manage all benefits administration process including MPF, insurance (life, medical and employee compensation) and leave applications.•Recruitment and on-boarding of new joiner, termination and off-boarding of leaver.•Preparing employment contracts, and assists Finance and Accounting Department in preparing bonus and commission schemes.•Preparing Annual Budget and Quarterly Forecasts (3 times a year) on staff costs.•Preparing monthly HR reports and analysis (Headcount, Joiner and Leavers summary, etc.)•Maintaining HR Policies and ensuring compliances.•Liaising with internal and external auditors for Annual Audit on the Staff Costs. (e.g. showing them with our payroll calculation record, explaining the HR process and control points we implemented, etc.)•Managing the Performance and Development Review process, identifying high and low performers, work closely with departments heads for motivating and retaining of talents, and establishing development plan for low performers.•Keeping all HR records in a clear and organised manner, allowing easy and quick access to employee data upon request by the senior management.

•To support sales and marketing team for full spectrum administrative support •Prepare quotations and invoices.•To assist key account manager for monitor budget spending, project follow up and verify back claims•To monitor expense and checking month invoice payment schedule•To handle customer enquiries & complaint and refer to person in charge in good manners•To report to Head of Sales

•To provide full administrative, secretarial and personal support to CEO and Deputy CEO. •To review and set up administrative policies and procedures, continuous improving existing process.•To prepare business reports, agendas and all materials for meeting. •To provide full administrative and secretarial services to department.•To liaise, coordinate and follow up with both internal and external parties on daily appointments, meetings and events schedule.•To coordinate travel arrangements including visa application, flight schedules, booking tickets and hotel accommodation.•To handle expense claims reimbursement and process invoice payments.•To arrange office documentation and facilities maintenance, order and keep stock of office supplies and stationeries.•To maintain proper filing and documentary records.•To assist in ad-hoc project as assigned by Company.

•Assist the Managers in monitoring the business development, sales and marketing strategy;•Responsible for overseeing and directing personnel on operations and all promotional activities;•Lead operations function that promote growth and meet financial objectives;•Work closely with internal departments and external parties on marketing campaigns, events or public relations;•Maintain good service quality and business relationship with customers;•Coordinate with all kinds of Post Production people in Movie industry such as producer, DOP, editor, production manager, audio companies, film laboratories on the matters of enquires, orders and complaints, etc to make sure the whole movies to be completed all the post production functions before film release date within a tight schedule and deadline.•Arrange and provide facilities services for post production, image and audio digital restoration, revival and kinds of digital function by liaising with company’s staffs, clients and concerned parties•Plan manpower arrangements, prioritize staff daily duty and manage staff’s roster to meet high efficiency & productivity•Produce, arrange, follow up and provide all kind of elements / materials for distribution of movies from clients’ requirements.•Provide full spectrum of administration works in the office - daily minutes, filing system, both master and blank tapes archive system control, annual audit stock taking, control of consumable stock such as stationary, hygiene, electronic materials, specific technical machines consumed parts and also maintenance etc. Follow up clients’ phone calls, enquiries, orders and any complains calls and emails. Create projects reports, progress reports, dailies reports of each project to keep the schedule and information for project budget.•Sometimes participate direct role in sales, marketing and customer service to ensure business growth.