Job descriptionPersonal Assistant duties:• Providing comprehensive secretarial support as required to the team: 1 Partner and 2 Portfolio Managers• Complex diary management with full access to calendar items and authority to book, cancel and re-schedule appointments on Executives’ behalf• Organising inboxes and filtering/dealing with emails on Executives’ behalf and according to theirspecific requirements• Audio transcription as and when required by Executives• Managing expense accounts• Liaising with overseas offices, organising international travel and itineraries and co-coordinating meetings• Production of reports, presentations and management information • Close coordination with Chairman & Managing Partner’s PA with regards to Board meetings, company events and ad-hoc project workOffice Management duties:• Managing the day-to-day running and upkeep of the office and its environment• Sourcing and negotiating with suppliers to the London office and also European offices (branded stationery, catering, IT, facilities management and recruitment services)• Overseeing the ordering of all office supplies• Weekly liaison with current external IT consultants regarding IT support issues for all staff including any access, logins and security issues or new equipment ordering• Receiving, logging, authorising approval and facilitating payment of invoices for suppliers• Health and Safety representative for the London office including regular planned evacuations and drills. Preparing and maintaining relevant procedure documents• Maintaining staff holiday and absence record• Maintaining company phone and mobile provider account (including ordering of new equipment and setting up new starters)• Keeping accurate HR records• Organising business functions on and off-site• Supervision, management and recruitment of support staff

I am working on a temporary contract basis for a firm of Property Law solicitors. My role includes audio typing, copying typing, letters, reports, contracts, invoices, completion statements etc. I use the Land Registry website on numerous occasions for searches and document registration as well as HM Revenue & Customs for submitting relevant forms such as stamp duty land tax.I answer the phones, shielding calls where necessary and answering queries, I also have face to face contact and am usually the first point of contact.

Fiona is part of Phoenix's senior management team. As Senior Operations Manager she plays an integral role in ensuring that our organisation runs smoothly. With over 20 years' experience running support teams she is highly regarded, both internally and externally, and her 'can do' attitude, attention to detail and passion make her a strong leader. Fiona graduated from the Lucie Clayton college in business management and is responsible for leading the national and international administration/support teams. Her resourceful and proactive approach ensures that issues are dealt with before they arise. And her confident, personable approach means that she is able to build excellent relationships with colleagues, clients and candidates alike