Firda Astriyani Email & Phone Number

Jakarta Selatan, Jakarta, Indonesia

1. Procuremento Develop the Procurement Policy and systems includes all the forms for WRI Indonesia.o Manage and perform procurement activity of WRI Indonesiao Responsible for evaluating vendors, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality. o Monitoring vendor performance and ensuring contractual obligations are met.o Function as a point of contact between WRI Indonesia and vendorso Work closely with the legal team to ensure contract terms are favourable to the organization and in accordance with applicable law in Indonesia.o Work closely with the finance team and tax consultants to ensure contract is in accordance with applicable tax in Indonesia.o Work closely with the grants team to ensure procurement is in accordance with grants agreement.2. Facilities (Office, Assets & Equipment, IT, Travel)o Develop all policies and systems,related to Facilities, includes all the forms for WRI Indonesia.o In coordination with Grants and Finance Officer, oversee the Facilities and GA budget includes preparing budget, controlling, and reporting.o Responsible for assets and equipment management for 5 WRI Indonesia offices in accordance with grants agreements.o Oversee the needs of office facilities and provide logistics for 5 WRI Indonesia offices (JKT, PKU, PLG, MKW, JPR) includes office spaces, travel, internet services, equipment.o Ensure that the facility is fully operational with all utilities functioning properly for 5 WRI Indonesia offices.o Manage WRI Indonesia offices and assets insurance.3. Administrationo Responsible for the set-up, registration, and completion of statutory compliance for WRI Indonesia.o Manage record keeping for all WRI Indonesia’s legal documents.o Manage record keeping for Yayasan document including board minutes and resolutionso Develop and operationalize systems and approaches to manage the office’s mails and MoU file more efficiently.

Jakarta, Indonesia

1. Finance & Accountingo Establish, maintain, and monitor WRI Indonesia’s books of account, process all payment request and record office’s transactions in accordance with Indonesia Accounting Standard and WRI Global financial policy.o Completing Institutional reporting incompliance with regulatory and Indonesia Accounting Standard for non-profit organization.o Track expense reports for all members of the WRI Indonesia officeo Ensure that the office complies with all legal and tax requirements for an Indonesian non-profit organization.o Monitor financial reports to funder with Grants & Finance Coordinator.o Assist the external auditors in the fiscal year-end audit by preparing schedules and data needed. 2. Human Resourceso Establish and maintain HR operations for WRI Indonesia in compliance with Indonesia Labor Law and WRI Global HR Policyo Establish and maintain payroll and benefits package for Indonesia staff in compliance with Indonesia applicable law and WRI Global policy.o Conduct recruitments & resignation process for WRI Indonesia in coordination with Country Director and Project Manager include prepare employment contracts, end of contracts, and arrange insurance/medical check-up for all staff.3. Office Facilities & Procuremento Establish and maintain WRI Indonesia legal document, work permit for expatriates in compliance with Indonesia applicable law.o Conduct procurement process for WRI Indonesia office facilities/logistic which includes office space, computers, pantry and stationary supplies, internet, IT maintenance related and other logistical activities.

Greater Jakarta Area, Indonesia

Essential Job Functions• Supports day-to-day office management and coordinates administrative and logistical activities with other GF offices (e.g., DC and HK) • Financeo Managing & reporting rolling petty cash for operational include tracking of office and staff expense receipts;o Performs purchasing administration;o Oversees purchase & inventory of office material, equipment & operational things;o Maintain the Indonesia office’s books of accounts and record the office’s transactions in accordance with Indonesia Accounting Standards and GFUSA’s financial policies and procedureso Prepare and submit the monthly reports/schedules to the head office, including monthly funding requests, bank reconciliation statements, account reconciliations and financial statementso Assist third-party payroll firm with payroll preparation, including the coordination and maintenance of employee time sheets, prepare salary allocations, enter corresponding journal entries and maintain leave calculationso Maintain petty cash fund, ensuring full records kept to support proper use, conduct weekly reconciliations and replenish as neededo Assist the external auditors in the year-end audit of the financial statements by preparing schedules or accounting reportso Perform other bookkeeping duties as assigned• HRo Manage HR records and personnel files;o Handling administration of recruitment process;o Managing relations with benefits companies;o • Operationso Performs travel arrangement & accommodation for Indonesia Team; o Assists in development and maintenance of newsletters, brochures and information for GF;o Supports day-to-day office management and coordinates administrative and logistical activities; with other GF offices (e.g., Washington DC and Hong Kong);o Responds to various information requests related to the country;

High School Diploma, Hospitality Administration/Management

Education record