General Ledger: provide financial information to management through analysis of accounting data. Create recurring entries for general ledger month end tasks. Prepare and complete asset, liability, and capital account entries.Cash Management: responsible for all deposit accounts and daily/monthly reconciliation. Administer petty cash payouts and cash customer’s receipts.Accounts Payable: responsible for the flow of payables, statement reconciliation, and maintaining good vendor communication. Invoice coding and entry, review of entries by staff, and processing of recurring invoices, credits, and discounts. Remit payments via various channels.Accounts Receivable: manage aging reports, collections, credit memos, and good customer relationships. Generate statements, manage past dues balance with emails, collection calls, and payment arrangements when necessary.Inventory Control: support the purchasing staff with incoming components and products, inventory counts, and reconciliation. Receive and return purchase goods and reconcile purchase orders.Order Entry: assist sales staff with quotes, sales orders, and invoicing to customers. Create and send quotes. Enter sales orders and print packing list shipping department. Verify stock on hand and/or create drop ship Purchase Orders.Payroll and Human Resources: manage employee data, labor reporting, and benefit information. Process payroll via 3rd party service. Enter labor cost entries to the General Ledger, and remit garnishments.Cross departmental duties: as needed, provide support to all departments and maintain miscellaneous accounting tasks. Calculate sales commission for in-house and 3rd party sales staff and remit payments. Process resale customer’s deviation payments. Evaluate employee benefits, workers’ compensation, and business insurance packages. Perform monthly and year end closing procedures, review software updates, and assist in upgrade tasks.

Trained for position as Software Consultant for the V6 Core Accounting Software learning to building a foundation of V6 knowledge in implementation and processing training in the Core Accounting Modules; General Ledger, Accounts Payable, Accounts Receivable, Payroll, Cash Management and the Job Cost, Equipment Management, Project Management, Subcontract Ledger, Purchase Order, V6 Headquarters, and Viewpoint Administration modules. Practiced to apply existing broad and in-depth industry practices to the implementation process for clients.

Managed multiple Sage 300 Construction Software company data folders for all business entities as well as historical data. Plan, test, and confirm interconnectivity between data folders, including inputting and maintaining the network paths. Central Helpdesk for all users throughout the various corporate and divisional offices for errors, information, and training. Maintained SQL Data Warehouse using the Anterra software linking and/or combining all of the Sage 300 company data. Wrote and maintained SQL views for use in combined corporate fiscal, tax, and project reporting.

Workflow and design of the Enterprise Document Management initiative for the accounting groups in our west coast facility. Deployed Accounts Payable invoice routing and workflow, Construction Document Management, Cleared Check imaging for early fraud detection and prevention, and corporate custom applications. Had a key role in all aspects of the extensive document imaging project, including concept, desktop auditing, system development, implementation, and in-house user support with the vendor. Created custom before and after workflow diagrams, training materials, and implementation plans. Performed in-house training at the corporate and North American regional offices. Serve as software administrator and primary helpdesk point of contact. Acted as SME resource for the Sage 300 Construction Accounting Software and the Construction Imaging Systems software.

Oversaw the Sage 300 Construction Accounting (formerly Sage Timberline Accounting) and Construction Imaging Systems software. Managed in-house helpdesk for software application and database users. Designed workflow and user interface elements for accounting, operations, and document management. Assisted users with difficult and/or new tasks and needs, for instance; New types of payables requiring changes or additions to the Timberline Accounting process. Accounts Receivable contract changes to AIA documents, T&M Billing, or other new contract parameters. Reversing entries, budgets, accruals, account audits, and depreciation schedules for General Ledger. Also, functioned as floating personnel in the Accounts Payable, Accounts Receivable, Payroll, Contracts, and General Ledger departments and assigned during of high volume and short-handed periods and to keep skills up-to-date.Coordinated application and training needs, including technical lead in the document imaging project. Worked closely with management to define reporting needs and functions. Created or modified reports using a variety of reporting tools – including Crystal Reports, Timberline Report Designer, Event 1 Office Connector, and other ODBC enabled tools.

Used QuickBooks Pro with Job Cost to manage and complete full accounting cycle in preparation of outside CPA review. Supervised Accounts Payable for suppliers, subcontractors, and operations vendors.Accounts Receivable billing for General Contractor Payment Applications with AIA billing requirements, Time & Materials billing and governmental/municipal purchase order contractsInput and balancing of budgets and cost estimates for all contract types.Collection and filing of subcontractor and supplier draw payments and joint check applications.Mechanics lien and company lien releases for California, Arizona, Nevada, Oregon, and Washington.Payroll calculation, job costing, and disbursements, including direct deposits.Reconciliation and filing of payroll taxes, garnishments, deductions, state reciprocity payments, and employee benefit programs.