Project Administrator, Major Capital Projects
CurrentProcess & archive all email, communications; Operate & maintain an Outlook based email archive systems;Assist management & tracking of Drawings, Operation & Maintenance Manuals & other document deliverables; Identify, name and archive all docs for archive & retrieval purposes; Further develop/maintain libraries for engineering / construction / commissioning records;Setup logical links between documents in correspondence libraries; Provide general admin support to the… Show more Process & archive all email, communications; Operate & maintain an Outlook based email archive systems;Assist management & tracking of Drawings, Operation & Maintenance Manuals & other document deliverables; Identify, name and archive all docs for archive & retrieval purposes; Further develop/maintain libraries for engineering / construction / commissioning records;Setup logical links between documents in correspondence libraries; Provide general admin support to the Major Capital Project Team; Support activities for Administration to achieve these objectives; and Provide IT input into the Document Control architecture Carry out inductions of visitors and new employees to the Project Offices;Typing and distribution of minutes of meetings, etc;Typing as required; Assisting in formatting docs as requiredHard copy archiving along with accurate contents data; Photocopying and binding of reports and any other documents as requested;Manage office equipment including arranging maintenance of vehicles, etc;Manage, organise and re-ordering of office supplies;Maintain notice boards with regard to Safety bulletins, programs, schedules and registers;Organise travel for team members;Maintain office and project contact numbers; Registration and maintenance of various office documents.Set new projects offices up, with furniture, office equipment and supplies.Administrative support to project managers, and engineers and all other team membersProvide an interface between drawing records (Arrium), the project team, including external Contractor document controllers, as well as IT departmentEnsure safe and effective office environmentOrganise team building functionsPurchase urgent items using credit cardOrganise off and on site meetings Show less
