Flavia Kelly Email & Phone Number

Vancouver, British Columbia, Canada

• Working with the Project Manager to develop budgets and schedules to conform to each project’s requirements• Monthly financial projections by analyzing consultant, employee and subcontractor's labor and expenses• Assessing and trying to alleviate potential financial risks to a project• Coordinate and compile input from team members on various reports.• Managing client and sub-consultant’s paperwork• Invoicing and Client expense forms• Project set up, maintenance and closure

Vancouver, Canada Area

Sub-contracted out to the Ministry of Transport on the Evergreen Rapid Transit Line (1.4 billion project) • Becoming the lead Document Controller and Administrator for the Evergreen Line Concurrent Works• Working on tender documents including Schedule 3 (Special Provisions and Specifications)• Comparing MMCD and Ministry specification requirements• Preparing and organizing concurrent works submission packages,transmittals, comment and responses sheets for TransLink and various municipalities throughout British Columbia• Record and prepare minutes of meetings• Responsible for updating and maintaining the Systems Database• Designed electronic file systems and maintained electronic and paper files for the Evergreen Library.• Drafted meeting agendas, supplied advance materials, and executed follow-up for meetings and team conferences.• Proven ability to handle multiple, competing priorities in an effective manner• Thorough knowledge of written English; grammar, spelling, vocabulary and punctuation• Prepare, record, check over and proofread incoming and outgoing concurrent work reports and drawings.• SharePoint• Trims

Vancouver, Canada Area

Projects : Port Mann Highway 1 ($3.3 billion project) and the Evergreen Rapid Transit Line ($1.4 billion project)• Lead Document Controller for the Evergreen Line and Main Document Controller and Adminsitrator for Civil on Port Mann Highway 1• Overseeing publishing tracking and controls of all deliverables• Preparing and organizing submission packages • Generating and maintain relevant reports for stakeholders, clients and management• Ensure that the document control function is being performed in accordance with company and client procedures and in a timely manner • Ensure that the external and internal documents and drawings, hard copies and electronic messages, are properly logged into the project EDMS and logs with appropriate transmittals.

Cairns, Queensland, Australia

• Preparing financial documents, including Company Tax Returns and BASS Statements for the Australian Taxation Department and Accountant• Group Certificates, payroll, employee superannuation (RSP) and general banking• Reorganizing accounts receivable and billing systems • Entering and recording all financial transactions and expenditureAccomplishments:1. Implemented a new accounting system in-conjunction with our Accountants requests2. Standardized the way we inputted transactions, accounts and payments to decrease the room for errorI also worked for this company from December 2007 to August 2008

Dublin, Ireland

• Provide administrative and business support to the CEO of Impact Trade Union and support other members of the executive management team.• Maintain CEO’s calendar - plan and schedule meetings, teleconferences and travel.• Prepare written reports, letters and schedules• Prepared confidential items such as the unannounced layoffs, financial help and confidential union disputes

Dublin, Ireland

• Entering and recording all financial transactions and expenditure• Producing cost and medical expense reports • General clerical duties including faxing, filing and photocopying and audio typing• Organizing hospital and lawyer visits

Dublin, Ireland

• Created and edited images and graphics for the company’s three new websites. • Maintained, modified, and updated websites utilizing HTML and CSS. • Ensured to update company websites with content and imagery. • Monitored and fixed websites for errors.

Dublin, Ireland

• Recording expenses, incoming / outgoing calls, post and correspondence.• Multi-line switchboard and meeting room management• Cash handling • Assisted customers in person, on the telephone and e-mail in an interpersonal effective manner.

Dublin, Ireland

• Creating, correcting and amending Word, Excel and PowerPoint presentations and documents• Diary Management, Switchboard and meeting room management• Gathering client and product information and Client Liaison• Sourcing materials, prices and discounts for orders, stock, marketing and PR displays

London, England

• Organizing both Domestic and International travel and Visa requirements• Personal Assistant to 3 Managing Directors, 2 Vice Presidents and 20 Traders on the Trading floor• Personal Assistant to 1 Managing Director, 1 Vice President, 2 Senior Associates, 6 Associates, 1 Analyst and 1 intern• Producing and compiling PIBS (Public Information Books)

London, England

• Producing and compiling PIBS (Public Information Books)• Personal Assistant to 7 Corporate Relations team (CoRe) employees (3 Associates and 4 Analysts)• Gathering financial information and reviews on various Companies from different sources• Liaising with colleagues and high net worth clients

London, United Kingdom

• Morgan Stanley – Human Resources Assistant (October – November 2006)• Oriel Securities – Assistant (October 2006)• Banko Espirito Santo – Executive Assistant (September 2006)• Standard Bank – Executive Assistant on the Energy Trading Floor (July – September 2006)• Landsbanki – Executive Assistant – (July 2006)• Willis – Secretary (May 2006)• Rivertstone Management – Secretary (April – May 2006)• R K Carvill – Reception (April 2006)In the roles above, I carried out a number of duties including:• Helped organised Standard Bank’s LME week Buffet and Gala Dinner plus various other staff events• Creating and Amend PowerPoint and Excel presentations and reports and Diary Management• Organise Travel and Visa requirements• Producing daily reports and conducting performance surveys• Switchboard management & client liaison

Sydney, New South Wales, Australia

• Directed Potential CPA Members on membership requirements and university course selection• Initial processing of Immigration reviews for non-Australian degrees• Managed display stands at Recruitment Fairs and Job Expos• CPA Course examinations Supervisor and Administered CPA seminars, courses, certificate ceremonies and networking events

Cairns, Sydney And Adelaide, Australia

• Help desk and tour bookings for international and domestic travelers• Training of new staff• Opening and closing of premises• Guest reservation and check-in• Cash handling and night audit

Certificate Ii In Tourism, Tourism And Travel Services Management

 Queensland Certificate Of Education (Senior Certificate / High School Diploma)

Activities and Societies: Sports Captain, School Council, AFL and Army Cadets