Provide administrative support to Director of Human Resources, HR Managers, and Business Professionals HR Recruiter including but not limited to scheduling interviews, drafting offer letters, processing invoices, and serving as point of contact when a team member is out of officeUtilize LinkedIn Recruiter to source passive candidates for business professional staff positions across the firm from Assistant to Director level rolesWork cross-departmentally with HR Learning & Development team and assisted with excel report tracking of Monthly Professional Development Sessions participantsEstablished tracking systems to document employees hired via Agency partnerships and all job postings at various job boards and their cost to further assist in the overall Human Resource Department budgetManaged the Non-Employee Service Provider (NESP) Hiring Process (2023), Transferred knowledge gained to newly established team now overseeing all NESP hiring

Content Creator for the HR Corner section of the monthly newsletter distributed company wide Served as liaison to successfully transition E & J Gallo's rotational Management Leadership Development program participants into Gallo Sales Company for a 6 month or 12 month periodUpdated Human Resources reports that tracked the promotions, transfers in and out, and/or resigning employees

Initiated and tracked 70+ background checks and drug screens per year, for incoming college recruited Sales RepresentativesFacilitated New Hire Orientations (NHO) for Sales, Operations and Temp Workers including but not limited to presenting NHO Welcome PowerPoint presentation, completing I-9 verifications, creating ID Badges and sending post orientation communicationsAnalyzed New Hire Orientation surveys and worked with counterparts in Gallo Sales Company, Gallo Wine Company and leadership to improve new hire experience, including but not limited to simplifying NHO presentation, revamping welcome gifts, and verifying compliance required trainingProvided support and leadership through Global Pandemic to managers across departments and our offices in the Hayward, Sacramento and Modesto area to determine the needs and streamline procedures to effectively provide PPE and other resources to all employeesServed as liaison to union and non-union employees working in-person during COVID-19

Managed reception area by greeting and directing visitors to the proper individual, answering and directing telephone calls and taking messagesOperated on-boarding process for new hires including preparing new hire packet, review of Company Plant Employee Handbook and benefit plan selection process with new hire and assigning proper training and safety orientationAdministered the company’s Safety Incentive Program and with aide of supervisors and managers enforce program rules and guidelinesAssisted with calendar coordination of meetings, events and visitorsStraighten communal areas (conference room, supply room, kitchen, lobby, etc.) and communicate with Janitorial staff to ensure proper maintenance of cleanlinessAnticipated needs of the office and perform any other reasonable tasks consistent with professional abilities that may be requested by the CompanyCoordinated and facilitate reoccurring company events and celebrations including scheduling and orderingSupported Payroll with weekly time review and submission through NOVAtimeManaged Supervisor Training Program through the monthly set-up of courses on ThinkHR and email reminders sent to supervisors and managers in addition to maintaining course completion spreadsheetAssisted with employee Term Change and Terminations by updating all necessary systems and preparing Termination Packet Processed and maintained Employee Incident Tracking spreadsheetTook weekly shop walks to better bridge the gap between employees and HR & Payroll departments

Managed and maintained the school’s Outreach emailUpdated the Master Outreach and Recruitment Counselor Database Communicated with prospective students, families and counselorsSupported Campus Events CoordinatorProvided coverage for the University Operator

Answered phone calls and direct students, parents, staff and faculty to the appropriate extension that served their needs

Developed and implemented training materials for new student assistants eachacademic yearAssisted with conference arrangements for ASI Board members which included travel, carrentals, hotel reservations, meals, and special accommodationsGenerated and managed the necessary paperwork for committee student members and the ASI Board's monthly stipends Prepared and process Authorization to Travel, Travel Expense Claim, and Hospitality Formsto be submitted to Accounts Payable officeReview transcribed meeting minutes for the ASI Board and Committee MeetingsExecuted clerical tasks and interact with ASI staff, customers, and student organizationsand clubs to provide support and quality service

Contacted the Property Valuation Administrator Offices and the Clerk's Office for eachcounty in the state of Kentucky to obtain the 2014 Tax information on 200+ leasedvehiclesPrepared 273 affidavits for correction and collected the required back-updocumentation for each to be sent to the Fayette County Clerk office in the State ofKentuckyCollaborated with fellow interns to generate a booklet that contains crucial informationnecessary for first time car buyers

Assisted middle school students with their homework after school in subjects such as Math, English, Science, and HistoryBrainstormed ideas for activities that students can engage themselves in when they do not have homework or when they finished early

Developed a desk guide for the duties, processes, and reporting of the Business Continuity ManagerProvided support in the development and modification of the Risk Department’s three year Business Plan Researched and developed a visual map to pinpoint locations of automotive companies in Texas that could be a competitive threat Further developed and enhanced the Crisis Management and Business Continuity SharePoint site in conjunction with fellow MLE InternUpdated and organized Departmental Business Recovery Plans (BRP), along with monthly reports for Business Recovery Plan Summary and the Business Continuity Event Log, to the SharePoint siteCollaborated with fellow MLE Interns in further developing the MLE Scholar’s Facebook Page to increase the visibility and communication while highlighting the program, individuals, and achievements

Educated children and teens, ranging from Kindergarten to 12th grade, about energy efficiency Weatherized 3 community centersMet with Riverside Sustainability Officer, Ryan Bullard, discussed Riverside’s plan towards becoming an Emerald CityContacted media about energy efficiency and organized a press conferenceTrained community members to save energy and money

Helped out with events put on by Resident Assistants and the Residence Hall AssociationContributed ideas for passive programs