Fotios Vardaxis Email & Phone Number

Cambridge, Massachusetts, United States

Boston, Massachusetts, United States

Aite-Novarica Group is the leading advisory firm focused on helping executives from banks, insurers, payments providers, securities firms and their respective technology and service providers respond to important technology, strategy, operations, and regulatory changes. https://aite-novarica.comI am responsible for all financial operations which includes management of budget, balance sheet, monthly metrics and KPIs

Greater Boston Area

Boston

•Member of the senior management team for financial software and advisory organization•Owned entire finance function including month end close, accounts payable, accounts receivable, cash management, financial forecasting, revenue management and annual budget preparation across multiple product lines•Managed annual audit for US entity and collaborated with UK auditors for group consolidated accounts•Produced monthly analysis of results for review with CEO, CFO, and product line managers•Filed Sales & Use tax returns and managed tax audits for multiple states•Signed and filed Federal and State income tax returns•Managed commercial liability insurance and workers compensation including annual worker’s compensation audit•Administered payroll ,401k, medical/life insurance, and COBRA•Coordinated business continuity for US entity•Managed Information Technology group for US entity•Ensured all corporate charters and annual filings were kept current•Led multi-year project to overhaul Information Technology Infrastructure •Modernized entire finance function including the automation of payroll and accounts payable•Served as lead during staff reduction/realignment in Boston•Coordinated physical move of finance function from New York City to Boston•Coordinated move of entire Boston based business to alternate office space including site selection, lease negotiations, and renewals•Implemented Flexible Spending Accounts and Qualified Transportation Benefits plans•Initiated change in medical benefits plan with transfer from self insurance plan, leading to subsequent years of significant savings, lower risk, and improved employee satisfaction•Led finance department through disaster recovery planning and implementation.•Served as lead during acquisition of international company, managing all aspects of consolidation into US entity•Planned annual multi-day client conferences including site selection, logistics, and scheduling of events

• Prepared and issued all financial reporting (monthly internal statements, quarterly statements for bank & board, and annual statements for audit)• Reviewed, approved, and posted all journal entries entered into general ledger system.• Actively participated in monthly financial statement review meeting with senior management team• Created Access database to consolidate over 30 regional entities as part of an initiative to improve financial statement preparation and analysis• During reconciliation process discovered over $3 million in uncollected revenue and drove the process to coordinate a company wide effort to successfully retrieve those funds; helped implement controls to prevent its reoccurrence• Active participant in annual external audit• Responsible for reconciling complex balance sheet accounts• Worked with costing/planning teams on actual versus forecast/budget variance analysis• Served as general ledger representative during implementation of new credit card processing system

• Responsible for accounting function of the United Kingdom office including payroll, general ledger, preparation and analysis of financial statements, budget to actual analysis, and the projection of expenses• Translated financial statements into foreign currencies for audit and reporting purposes• Oversaw payroll function for over 500 employees including 401(k) plan reporting and calculated year-end imputed income and profit sharing payments• P11D, P38, and quarterly VAT return filings with Inland Revenue• Prepared and filed IRS Form 5500, 1099’s, and reviewed W2 forms• Managed 401(k) audit and prepared audited financial statements• Responsible for shareholder distributions including notification, tax withholdings, and transfer of monies to shareholders.• Special projects included the set up of out of sequence payrolls with ADP and the creation of new deduction codes to adhere to tax law changes specific to 401(k) plans; prepared various reports for managers and employees including employee receivable and earned time off reporting• Analysis of expatriate issues• Authorized and reviewed expense reports and corporate American Express statements to ensure their adherence to the travel policy and business rules, and oversaw ACH expense reimbursement process• Budget vs. actual expense analysis including manager interviews for projection and budgetary purposes• Developed Access database for the reconciliation of balance sheet and bank accounts