Julie Varga Email & Phone Number

Malvern, Pa, Us

Malvern, Pa, Us

o Responsible for determining the objectives, budget, sales strategy, program components and logistics of all Chamber membership events, along with other event initiatives, including the Annual Awards Celebration, Small Business Dinner, State of the County Reception, Women Influencing Business Conference, three annual golf outings, monthly networking events, Board of Directors meetings, fundraising initiatives and other member-driven activities.o Responsible for the financial success of individual events and the overall portfolio, including: sponsorship package pricing, budget creation, event sales, presenting P&L statements, invoice approval, and auditing registrations. o Ensure Chamber membership grows, and current members expand their involvement in the community, by developing targeted membership events and relevant content, serving as the point-of-contact for all members, and developing a yearly membership benefits and renewal plan.o Lead and supervise team of direct reports, planning committees, and event volunteers.o Prepare and manage sponsorship proposals and solicit new sponsors to meet or exceed budget goals.o Creation of a master calendar of events and operating processes for each, including timelines and execution strategies for each major event. o Develop strategies to grow event attendance and improve member satisfaction.o Negotiate and manage contracts with venues and vendors.o Schedule, coordinate and run all Board of Directors monthly meetings.o Partner with the marketing director to strategize, outline and develop sales and marketing collateral for all events.o Handle registration setup, RSVP lists, and all payments through SBA system.o Lead and supervise multiple planning committees and event volunteers.o Responsible for the project management of the build process for the brand-new company website, launching in the fall.o Suggest new events to Chamber President that will generate income for the organization.

West Chester, Pa, Us

o Responsible for all aspects of event strategy and management for company events, including the Annual Conference (a week-long, 600+ attendee event), the Legal Education Research Symposium, regional workshops, national forums, annual holiday party and other company-hosted events.o Facilitate and execute all company virtual events via ON24, hybrid events, webinars, tradeshows and event sponsorships.o Manage event operations including site selection, meeting room specifications, audiovisual needs, custom F&B selections, travel logistics, hotel room blocks, entertainment, décor, session development, speaker procurement, registration, staffing and on-site execution o Negotiate and manage contracts with venues and vendors.o Create, monitor and reconcile event budgets from start to finish.o Supervise direct reports, conference planning committee, and event staff.o Book and manage travel for internal staff, external speakers, and Board of Directors.o Expert at CVENT registration site build and maintenance.o Build and develop mobile apps for larger company events.o Conduct pre and post-event evaluations and provide analysis and feedback to upper management.o Partner with the marketing team to strategize, outline and develop sales and marketing collateral for all events.o Maintain knowledge of current industry trends and emerging developments.

West Chester, Pa, Us

- Lead and manage all planning and implementation activities for company events, including but not limited to, the Annual Conference and Symposium, Pre-Law and Law School Administrator Regional Workshops, Bar Exam Research Forum, Legal Education Data Forum, Bar Prep Program Focus Groups, AALS Deans' Meeting, Annual Holiday Party, and more;- Assume primary responsibility for on-site event management for all events listed above;-Manage event budgets, contract/vendor negotiation, site selection, timelines, travel, ground transportation services, hotel room blocks, custom F&B, audio visual, regular and temporary staff, entertainment, overall meeting logistics, on-site execution, session development, speaker procurement, registration and analysis, hotel/vendor billing reconciliation for all meetings and events;- Launch and manage registration process via Cvent;- Specify meeting room requirements, custom F&B selections and BEO development;- Serve as day-to-day contact for RSVPs and inquiries from guests, attendees, speakers, VIPS, etc.;- Manages and supports the Conference Planning Committee in developing first-rate content and sessions;- Develop and manage all event mobile apps;- Conduct pre and post-event evaluations and provide analysis and suggestions to management;- Maintain and reconcile budgets for all company events;- Manage project plans to ensure team members are clear about timelines and duties with respect to conferences and events;- Coordinate with and support internal staff to ensure successful exhibiting at industry events and conferences;- Work hand in hand with the Marketing team to outline all marketing needs for events;- Supervises and trains direct reports and all event staff;

West Chester, Pa, Us

- Lead and manage all planning and implementation activities for company events - including but not limited to, the Annual Conference and Symposium, Bar Exam Research Forum, Regional Pre-Law Conferences, AALS Deans' Meeting, and more.- Maintain project plans and ensure team members are clear about duties and responsibilities.- Serve as day-to-day contact for RSVPs and inquiries from guests, attendees, speakers, VIPS, etc.-Manage budget, contract/vendor negotiation, site selection, timelines, travel, ground transportation services, hotel room blocks, custom F&B, audio visual, regular and temporary staff, entertainment, overall meeting logistics, on-site execution, session development, speaker procurement, registration and analysis, hotel/vendor billing reconciliation for all meetings.

West Chester, Pa, Us

Richmond, Virginia, Us

I worked as an event planning and management intern with the Special Olympics; a non-profit organization providing athletic opportunities for children and adults with special needs. I planned and executed all aspects of four athletic events for Special Olympics athletes, one of which was the most prestigious Special Olympics tennis tournament in the country.

I assisted the Duke Club staff in their mission of fundraising and student-athlete scholarships. Specifically, I assisted with,- the coordination and execution of chapter events- prospect research- Duke Club hospitality events for JMU home games- coordination of mailings and calling programs related to fundraising

Bachelor Of Science, Sport & Recreation Management

Education record