Fran Voss Email & Phone Number

Phoenix, Arizona Area

Responsible for ensuring that ACSS provides a complete, responsive, high-quality, competitive, and on-time response to the customer for single and multi-divisional responses. Ensure the proposal process/effort is organized, efficient, and on schedule. Read RFX and create proposal schedule & assignments. Facilitate Kickoff Meetings and team review meetings. Document action items resulting from Kickoff and team meetings. Utilize the Proposals Module in CRM for proposal tracking and reporting. Ensure the appropriate reviews and approvals are achieved/obtained before submittal to customer.

Phoenix, Az

Manage the day-to-day activities of the proposal production staff in the West & Mountain Region and maintain an active role in proposal production. Manage the proposal team’s workload and assign incoming work. Ensure established proposal and related collateral material production procedures are adhered to, including proposal kick-off meetings, QA/QC, and proposal close-out/after action reviews. Build and maintain effective and efficient working relationships with other regional managers to enhance the department’s overall performance. Directly supervise employees in various marketing positions, both locally and remotely.Additional responsibilities include the development and refinement of job descriptions, approving time sheets, vacation, and out of office requests for the proposal team.

Adhere to corporate and departmental standards and approval processesTimely and accurate completion of assigned projectsSupport the development of high-quality proposals and sales presentations for over 20 sales offices and over 30 sales/account executives across the US and Canada writing and editing proposal documents, presentations, and marketing collateralOrganize multiple priorities, people, and tasks within customer-dictated time constraintsFacilitate team meetings and reviewsDevelop proposal/project scheduleCreate assignment matrixManage proposal production activities (printing, binding)

Administered the location's proposal processAssigned tasks to Proposal SpecialistPromoted the use of the Proposal CenterMaintained the two Proposal War Rooms and coordinated team member accessManaged day-to-day operations and functioned as the department's primary point-of-contactCommunicated with the Proposal Manager, Sales, Finance, and other support functionsDeveloped proposal/project scheduleFacilitated strategy development

Functioned as the department's primary point-of-contact for the submittal of new projectsManaged and trained a team of 4 editorsAssigned projects to editorsReviewed editors' work to establish consistency amongst the teamEnsured conformance to company formats and documentation proceduresMonitored the status of the editing team's workloadCoordinated with the Processing Team Lead to ensure all deadlines were met