Frances Baxter Email & Phone Number

Winnersh Traingle

Responsibilities:• Upload, approve and track approximately 2,000 global payments per month via Bank of America, Barclays, Citibank and Western Union via cash trackers, using Excel.• Reconcile daily bank statements for 50+ bank accounts daily with 10+ different currencies against the cash trackers.• Contact Program Managers via email to inform them when Client Funding is received into the accounts.• Investigate and track returned payments via the Returned Payment Tracker (Excel) and alert the Program Manager.• Investigate and track rejected payments due to compliance issues, regarding anti-money laundering and possible terrorist financing, via the OCSR (Open Case Summary Report) in Excel.• Obtain payment references for successful payments, daily and email to the Program Manager.• Contact bank to request SWIFT messages or good faith letters for proof of payment.• Monitor, manage and respond to email enquiries in the main accounts email folder.• Process internal bank transfers.

Bracknell, Berkshire

To manage the smooth running of the office and all general administration duties.

All duties the same as in the description for Practique Associates Ltd as Merced Systems took over Practique.

To assist the Office Manager with all administration processes for the Company. DutiesCollection/distribution of post, franking of post in the eveningAnswer phones, take messages. Answer intercom buzzer and deal with all deliveries, greet visitors.Administration of all employees annual and sick leave, send quarterly reports to Managers.Administration of all travel, hotels, airport parking, trains and/or taxi’s.Administration of Directors expenses.Book meeting rooms and arrange weekly Management Meetings when requested by MD.Raising Purchase Orders and gain approval before placing orders.Ensuring meeting rooms are clean & tidy and ensure refreshments are ready for visitors.Send out company emails regarding announcements, information, requests, safety, Birthdya's etcOrganising the Christmas Parties (venues, taxi’s, hotels)

To manage the smooth running of all administration processes within the department in a timely and efficient manner. General administration duties.Administration of :- Employee contracts / welcome packs, Monthly payroll, Private healthcare, Maternity.Maintaining and updating HR database.Arranging company cars/car allowances for new starters.Diary management and organise monthly HR meetings.Help with SHL psychometric testing when required.Applying for and responding to employee reference requests, and mortgage and rental requests for existing employees.Send out company announcements for all vacancies, promotions, new starters.Running starters/leavers reports each month.Provide admin support for the annual review process, assist with the production and distribution of letters. Supervise and train the NVQ student.Ensuring adequate reception cover during sickness and holidays.Organising temps for all departments as and when required.

Full Time Assignment Assistant (07/2002 - 08/2003)Input of all details of candidate, clients, and assignment onto new system. Referenced all candidates. Ran the temp desk and kept all contact with existing clients. Took new bookings, found the right candidate and entered details onto the system. Dealt with all holiday requests, and queries regarding holiday or pay.Part-Time Administration Assistant (12/2000 – 05/2002)Worked on a very busy temporary desk, to help with keeping all paper based records up-to-date and to pass the ISO standards. Referenced all candidates and recorded details on candidate cards. Made sure all Temporary Workers Agreements were signed and a photocopy was in each candidate pack, before they commenced work. Entered details onto the record card for each assignment, client and candidate. Sent out timesheets and newsletters regularly to all temps.

Worked in a team, recevieing all candiates cv's importing them on the system and sending top candidates to the cnsultants to contact for work. Type up cv's. letter, general admin. Keep filing system up to date. Answering calls and seeing to people waling in off the streets.

Gce

Education record