Frances Lliles Email & Phone Number

Frances Lliles is a Office Manager & Executive Assistant at Cie at Cie. They possess expertise in customer service, leadership, marketing, microsoft office, microsoft excel and 7 more skills.

Listed skills include Customer Service, Leadership, Marketing, Microsoft Office, and 8 others.

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  Office Manager And Executive Assistant

  Cie

  Jul 2011 - Present - Irvine, Ca

  General Office• Monitor general office appearance; office needs • Maintain company/Admin calendar• Coordinate Conferences/Tradeshow registrations • Track and submit for awards competition entries • Organize and lead weekly Admin Meetings• Schedule Board meetings• Plan quarterly events • Plan and coordinate Team Building events• Coordinate client/employee gifts • Oversee Building Safety Training• Communicate with team via company-wide emails• Manage office receptionist and provide backup as needed • Oversee and approve purchases for office supplies and lunches made by receptionist Executive Calendaring• Manage CEO's daily calendar including scheduling meetings and reminders• Organize and coordinate all aspects of travel including booking flights, hotels, and rental car• Book international travel and coordinate all necessary documents for travel (i.e. Visas, passports, immunizations)• Prepare all itineraries for executives and calendars with detailed related schedulingPurchasing • Manage Petty cash and log all transactions • Provide monthly report with receipts to accounting department• Manage Office Vendor agreements & relationships• Coordinate request as needed (schedule, COI)• Vendor AgreementsVendor Agreements• Create Non-Disclosure Agreements as needed• Track NDA to ensure they are properly executed, and e-filed• Update, review and enforce documentation consistencyTravel & Events• Coordinate all travel arrangements including flights, rental car, hotel, etc. and create itineraries • Coordinate any necessary documents for travel (i.e. Visas, passports, immunizations, etc.)• Extended stay for employees: Corporate housing options, etc.• Event planning (Coordinate event, budget/ quotes, vendors, guest list, etc.)