Frances Pearce Email and Phone Number

Manage the in house grounds, maintenance and cleaning teams (in the past I have managed external contractors).Oversee the Facilities Coordinator and work with them to ensure that daily maintenance is completed. Prioritising works as necessary.Working with the Head Groundsman to ensure that the school grounds look at their best and meet the needs of the school, especially the PE department.Work with the Cleaning Supervisor to ensure that work is up to standard.Managing budgets for cleaning materials, furniture, in house larger projects, compliance works.Planning and completion of projects in house, working alongside IT on projects such as refurbishing classrooms, or working along side house parent when refurbishing boarding house.Maintaining strong relationships with external contractors.Writing risk assessments (including for Covid), liaising with different departments to ensure that they are practicable and relevant.Planning schedules of works with the Facilities Coordinator to make sure that works are completed within time frames. Making sure that expectations of the leadership team are inline with what is achievable.Prioritising works both in advance and on the fly, reacting to emergencies, organising works to recover if needed.Working with the Events and Marketing teams to ensure that the school looks at its best for events.Preparing boarding houses or classrooms for residential or non residential lets, in the absence of the Events Manager answering lettings queries.Main contact when building contractors are on site. Attending site meetings, making sure that works do not interfere with the running of the school. Making decisions on small changes. Transport Manager; ensuring the weekly & 10 weekly checks on the minibuses are completed. Managing booking system.Attending Health and Safety committee meeting, feeding back and creating defects. Completing RIDDOR forms. Ensuring any maintenance work completed following an accident report if necessary.

Initially appointed to provide administration support to the Facilities Manager I built and extended my role at Queen Anne's. I now manage the in house cleaning staff as well as the outsourced cleaning contract. I continue to build on my experience and look to take on additional responsibilities. Allocating the day to day maintenance jobs, estimating times and prioritising work. Assisting the Estates Manager with projects both small and large, problem solving both day to day and long term issues.Point of contact for external summer camp. Ensuring all is ready for the beginning of let within a 24 hour turn around.Ensuring that Marketing and Admissions have all necessary equipment to run successful Open Days.Anticipating requirements for events from the school calendar. Ensuring that the maintenance team are able to complete works to ensure the event runs smoothly.Supervising the cleaning team of 23. Carrying out appraisals and probation period reviews.Contacting and maintaining good relations with suppliers and contractors.Collating MSDS and COSHH, preparing risk assessments as needed.Reviewing application form and conducting interviews.Working as part of a smaller team within a larger organisation.

First level technical support and administrator for the NHS Photo Library for the Department of Health. Answering queries via email. Meeting with the branding team, suggesting improvements, composing a quarterly report with statistics from a variety of sources. Managing the images editing and removing as necessary.Picture researchEditing submissions from photographers both digital and non digital.Negotiating rates with customers, raising invoices ensuring the correct rights are grantedEditing the Travel Ink collection for submission through an agent to Getty Images, recaptioning and keywording the images for the collection. Exporting the data to a spread sheet and ensuring information is accurate before submission.Colour correcting and retouching of images.Dealing with customer and photographer queriesSending out images for scanning by an external company and checking image quality on return.BAPLA Picture Buyers fair, 2005 - 2009 and CEPIC (Congress of European Picture Agencies Press Stock Heritage) 2007 - 2008. Arranging transport and stands, meeting existing clients and new agents, developing new business relationships with clients. Attending seminars on industry issues. Demonstrating Software.