Francesca Mcmahon Email & Phone Number

My role is supporting the Director of two Divisions, Banking Policy and EU Withdrawal Unit. The main duties of this role are as follows:- Inbox & Diary Management, including creating daily packs for the Director- Organising travel and accommodation whilst also creating travel packs and visas- Creating and formatting Power point presentations and Diagrams, including high level work on Brexit- Unit Leader to two Divisions of PA’s and Administrators- Organising events internally and externally- Editing and updating our internal Intranet - Completing Expenses & Purchase Orders - Communicating with external companies- Meeting and greeting guests- Basic admin using all Microsoft packages

- Inbox & Diary Management, including creating daily packs for the Head of the Division- Organising travel and accommodation whilst also creating travel packs and organising currency for staff- Creating Agendas and Minute taking- Organising events / team building days- Creating and formatting Power point presentations- Editing and updating the Intranet - Completing expenses- Communicating with external companies and customers- Meeting and greeting outside visitors- Basic admin using all Microsoft packages

• Diary management; maintaining the Managing Directors diary, along with assisting Ecologist diaries• Creating agendas, and minute taking within meetings • Organizing meetings within the company and external visitors• Arranging accommodation• Producing Power point presentations• Completing expenses for myself as well as the Managing Director• Maintaining a live excel spreadsheet with all clients, and job details• Managing stationery supplies for the company• Organising monthly checks on company vehicles• Advertising vacancies on behalf of the company, including screening CV’s and applications• Liaising with customers regarding quote enquires or existing projects • Other routine office duties, including filing, typing and document formatting

In this position I looked after the Quality Director, Supply Chain Director and the Site Head.- Organising and booking travel and accommodation- Minute taking- Power point presentations- Diary Management- Editing and updating the Intranet - Completing Health & Safety Risk Assessments- Completing credit card expenses forms- Communicating with external companies and customers- Meeting and greeting outside visitors- Reception duties- Basic admin using all Microsoft packages

•Diary management; organizing cross functional group meetings.•Minute taking within meetings •Management of databases & systems•Developing and delivering new processes; ensuring staff understand the importance and principles of the processes.•Over seeing change control system and ensuring due process is followed.•Providing support and guidance to customers; dealing with enquires and requests.•Company wide distribution of information in the form of procedures and product specifications.•Supporting Regulatory Authority and Corporate Audits•Preparation and creation of metrics for use in power point presentations•Ensuring corrective and preventative actions are closed out in a timely manner•Designing textual content for Artwork•Other routine office duties, including filing, typing and document formatting.

•Dealing with customer’s enquiries and requests with abbey credit cards. •Answering telephone•Basic computer skills

• Basic Admin/Reception duties such as photocopying, filing, scanning etc • Sorting invoices and purchase orders•Arranging travel and accommodation for clients and consultants •Data input onto excel and word•Answering telephone•Acquiring project updates for various sites•Using web based systems

Benfleet, Essex

•Telesales for Lookers Landrover and Jaguar •Data input•Answering telephone•Producing databases•Advertise vacancies on various websites and newspapers•Create mailers to send out to businesses•Issuing correspondence relating to job application•Other basic duties such as filing and faxing