Providing administrative oversight for the Executive Vice Chancellor & Provost, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

• Provide executive support to the Executive Vice Dean of School of Medicine/Vice Dean for Medical Education and to the Associate Dean of Medical Education• Manage complex calendars and schedule various high profile meetings with multiple stakeholders across the UC system state-wide, international and national colleges, donors and community partners for two Education Deans• Create and design a SmartSheet worksheet to enhance efficiency with tracking and follow-up for heavy scheduling • Manage the scheduling of the University of California Medical Education Vice Deans Meetings, prepare agendas, coordinate guest invitations and write up minutes for monthly meetings• Coordinate complex international and national travel bookings for UC-related or non UC-related conferences which includes arranging land or air transportation, securing hotel accommodations and provide detailed itinerary with backup documents• Assisted in logistics and provided clerical support for the two (2) 3-day Liaison Committee on Medical Education (LCME) Mock and official Site Visit of the UCSF Medical Education’s accreditation review• Lead and manage the Monthly Executive Assistant’s Meetings to share best practices for continuous improvement and interpret administrative decisions and policies to unit secretaries• Manage the hiring and select the best candidate for a Temporary Executive Assistant to support the Associate Dean of Admissions / President of American Heart Association• Create operational procedures to enhance the efficiency of daily/weekly office management duties• Develop and maintain the Medical Education Executive Assistant Procedural Manual• Maintain and update CV and assist with the preparation of merit and awards• Calculate and process expense reimbursements• Procurement card holder for miscellaneous medical education expenses; audit and confirm monthly expenses and reconcile monthly statements through US Bank

• Supported the Chief of Special Education Services in management of District initiatives, priorities and goals through: - Contributing the development of special projects and presentations for Leadership Team and Community Partners - Maintaining State/Federal Compliance (e.g. submissions of reports to the California State Department of Education-CDE) - Provided executive support to the Chief of Special Education and Leadership Team which consisted of twenty (20) Administrators• Managed a $528K budget for consultants, substitute staff, overtime payroll, travel and conferences, catering and instructional supplies • Resolved inquiries from internal and external stakeholders (e.g. SFUSD staff, parents, CDE auditors, consultants, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction• Lead Clerical Meetings and interpret administrative decisions and policies to department secretaries• Coordinated various office support services to provide effective administrative support ensuring the smooth operation and create a cohesive business environment• Maintained calendar – plan, schedule meetings and teleconferences• Scheduled travel and hotel reservations for conferences

• Provided executive support to the Director of Special Education• Planned and coordinated a variety of program related activities (e.g. meetings, workshops, presenters, travel arrangements, facilities usage, catering, etc.) for the purpose of assisting in meeting staff professional development needs/requirements• Ensured the efficient utilization of funds, personnel, equipment and/or facilities• Processed variety of documents and materials to ensure submission prior to deadline (e.g. purchase orders, requisitions, expense receipts, etc.)• Provided administrative support Chief of Special Education Services, Executive Secretary, and Director of Fiscal Services

• Administrative support to two (2) Special Education Administrators for High Schools and Elementary Schools• Liaison for Special Education Services, Human Resources, and the Paraprofessional Substitute Office• Managed and processed Core Paraprofessional Substitute Requests• Assisted in the coordination and execution of the Special Education Transition Program relocation• Provided operational support to the Access:SFUSD at The Arc of San Francisco Transition Program

• Managed and performed attendance system maintenance by uploading attendance to the Student Information System (SIS) for over 600 high school students• Communicated with students, teachers, parents, district employees, etc. to resolve attendance problems• Maintained a variety of attendance records, schedules, and files• Notified parents and/or guardians of student absences for the purpose of meeting county, state and federal requirements• Obtained attendance records for student entry and exit from campus during school hours ensuring accurate reporting of excused absences and truancies• Prepared attendance-related reports• Provided assistance in the Principal’s Main Office as needed• Provided assistance to the Counseling Secretary with registration, scheduling of classes and open enrollment materials

* Managed office operations and provided office support services for the Manassas Campus Innovation Park (MIP) off-site facility.* Managed and implemented fire/shelter in place drills each semester.* Served as point of contact in case of emergency for the campus facility.* Assisted Faculty & Staff with routine inquiries and requests for assistance, including IT issues, in absence of IT Tech.* Provided information to students related to site schedules and offerings and made referrals as appropriate.* Managed and scheduled room usage of the facility.* Managed MIP budget and responsible for purchases made through Virginia Government’s web-based purchasing system (eVA).* Ensured faculty/staff materials were maintained to adequately meet operation needs.* Prepared budget estimates and monitor departmental expenditures.* Researched product market information relating to furniture, equipment and supply purchases and monitored delivery schedules to insure material arrives on time.

* Coordinated office operations and provided administrative support services for the Manassas Campus Innovation Park (MIP) off-site facility.* Provided assistance to the Provost as needed.* Managed and maintained room schedule for the facility.* Managed MIP budget and responsible for purchases made through Virginia Government’s web-based purchasing system (eVA).* Ensured faculty/staff materials were maintained to adequately meet operation needs.* Prepared budget estimates and monitor departmental expenditures.* Researched product market information relating to furniture, equipment and supply purchases and monitored delivery schedules to insure material arrives on time.

* Managed and performed attendance system maintenance by uploading attendance to the Oracle Database “OSS” and reconciles attendance reject reports for the Mid-Atlantic Region. * Coordinated attendance appeal process. * Responsible for tracking accurate student report data, including grade changes, student intermissions, student grade progressions, twilights and cancels. * Responsible for student official withdrawals, course withdrawals and add/drop courses.

* Provided assistance to the Undergraduate and Graduate Admissions Departments for the Mid-Atlantic Region, which includes the following University Campus and Centers: Arlington, VA / Bethesda, MD / Tysons, VA / South Hampton Roads, VA / Charlotte, NC / Raleigh, NC.* Provided assistance to Office Manager, Director of Admissions, Regional Dean of Admissions and approximately 20 Admissions Advisors.* Managed, created and submitted ten Production Sale Reports and Accountability Reports for Corporate Office.* Assisted in the Registration Process for new students.* Processed Admissions Enrollment Applications by utilizing the AS400, Oracle and Access Database.* Verified High School Transcript request information and processed check requests and money orders.* Created templates and forms to enhance productivity and daily tasks.

* Provided assistance to the Director with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.* Assisted in Onslow County’s yearly elections by preparing election materials for 23 precincts of over 70,000 voters (i.e. voting booths, ballot pages, precinct materials, etc.).* Assisted Director with basic troubleshooting of hardware and software.* Assisted in recount of ballots when needed.* Managed the absentee mail out ballots for civilians, military and overseas voters for all elections.* Managed the auditing of Campaign Finance Reports received from candidates running for office.* Documented voter registration data, voter history, provisional and absentee ballots, and ballot results.* Created and executed numerous projects such as brochures, elected official awards, etc. by using Excel, PowerPoint, Publisher and Word.* Reorganized the department filing system to facilitate document retrieval and minimize time searching for files.* Participated in Campaign Finance and Absentee Voting Conference given by the NC State Board Elections.

* Acted as the official representative for the Customer Service Department for RealtyNow.com, a division of Next Phase Media.* Managed accounts for over 2,000 Real Estate Agents referred to the program.* Maintained and exceeded client expectations relating to ongoing service.* Handled requests and complaints and responded by telephone and in writing in accordance with established divisional and departmental policies and regulations.* Coordinated invoicing and collection of fees charged to customers.* Analyzed and evaluated accounting problems.* Responded to Merchants Services, Discover and American Express relating to credit card disputes.* Trained new employees.* Performed miscellaneous job-related duties as assigned.

* Assisted CEO, CFO, CTO, Vice President of Sales, and Directors with various administrative duties.* Compiled data and prepared daily, monthly and special reports. * Designed new forms for records and reports.* Followed up on collection of fees charged to customers.* Managed special projects.

* Assisted and supported the Vice President, Finance, Documentation, Sales and Human Resource Department. * Created and analyzed technical leasing contracts and documents for commercial equipment (e.g. trucks, machines, computers, and etc). * Generated Closing and Final Documents for Lessees and Funding Documents for Inside and Outside Debt Sources* Assigned, created and filed UCC Financing Statements, created Purchase Orders, and exhibits of leased equipment. * Compiled Lessees’ financial statements for debt sources.* Trained new employees for the Administrative Assistant position* Trained employees on transmitting UCCs utilizing the Lexpedite database services.* Packaged legal documents for Lessee, Document Imaging, and Booking Department.* Distributed vendor checks and acknowledgments of payment.

* Assisted and supported the Director of Catering Sales and Director of Food and Beverage Department. * Created and distributed a detailed summary of duties for all departments per scheduled event.* Prepared banquet event orders that illustrates a summary of expenses and items utilized for each upcoming function.* Compiled statistical reports for catered functions and maintained up-to-date information on client records.* Responsible for creating and reviewing service contracts and bookkeeping of banquet checks.* Designed and implemented marquee signs for every banquet.