Frances Pollock Email & Phone Number

Chatsworth, Ca

Los Angeles, Ca

Maintained databases and spreadsheets for numerous training opportunities for healthcare workers throughout the Western USA. Developed multiple online questionnaires via Google Forms for clear and concise data collection.

Los Angeles, Ca

Coordinated the hiring of many new employees for multiple nationwide locations using a variety of advertising campaigns. Also maintained the ADP HRIS System.

Los Angeles, Ca

Supported the Science and Entertainment Exchange project, bringing scientists and entertainers together to provide plausible science to hundreds of feature films and television productions. Continuously interfaced with entertainment professionals, updated FileMaker Pro databases, and assisted with tours and other special events.

Woodland Hills, Ca

Team member who developed 300-page Commercial Transportation manuals. These fifty unique manuals were presented to state’s insurance boards and representative to enable Farmers to expand their areas of expertise.

Thousand Oaks, Ca

• Senior-level administrative support to Vice President and Directors of the Cardiovascular Therapeutic Area.• Developed Confidential and Consulting Service Agreements with the Legal Department.• Organized travel alongside fellow administrative staff of our international and domestic partners. Coordinated conference-related travel plans, expenses, data entry, and monitored budget variances.• Established meetings and conference facilities (on-site, national, and international), distribution, agendas, as well as frequent WebEx, teleconference, and catering for senior leadership meetings.• Maintained multiple calendars by prioritizing invitations and accommodating diverse schedules.• Ensured rapid payment of consultant’s invoices and travel expenses by interfacing with Accounting teams.• Proactive in facility issues and equipment to ensure a clean, comfortable, safe, and efficient work environment.• Established new employee procedures by providing a hospitable environment, scheduling 1:1 meetings with over forty company-wide team members, and assisting with international and domestic relocations.• Organized hard and soft copies of files for efficient retrieval of data. Continuously updated Enterprise Document Management files for Medical Communications and Protocol Review Committees for prompt access and FDA compliance.

Pasadena, Ca

2007 –2010 Jet Propulsion LaboratoryIn support of the Finance and Contract Management Division, used Oracle and Excel to track task orders, proposal authorizations, non-labor cost transfers, and risk authorizations from inception through close-out. Processed $30M/week of funding to facilitate the smooth operation of JPL’s contracts with NASA and other government agenciesResponsible for beta testing and integration of the Proposal Authorization System. Conducted multiple training sessions and provided on-call assistance on the new software.Coordinated travel, procurement, records storage, facility issues, safety, and ergonomics.2006 –2007 Columbus Technologies and Services (contractor)Administrator in the Modeling and Data Management Section. Handled financial reporting, presentations, status reports, and archived data.1986 –2006 Reliability Engineering Support Services ContractorsSupported the Mission Assurance Division; responsible for the smooth operation of the contracts, including:• Financial Reporting• Work Orders• Assets and Facilities• Recruiting• Benefits• Travel• Procurement• Security• Timekeeping and PayrollAs the HR coordinator, mandatory paperwork was always submitted in a timely and accurate manner. Gave numerous presentations for employee training and benefits. In addition to recruiting, wrote several display advertisements and kept atop all job fairs in greater Los Angeles. Compiled weekly and monthly cost reports, comparing sales dollars against payroll. Data was compiled in multiple formats for comparison to verify accuracy.Held an active role in proposals submitted to JPL, NASA, and the military. Responsible for personnel qualifications and procurement chapters for several proposals.1994 through 1997, compiled over sixty radiation analyses for the Cassini spacecraft, and created and maintained a database of the environmental testing of Cassini’s 200+ sub-systems. Helped prepare and implement the spacecraft's financial reports.