Francessca Roussel Email & Phone Number

Caudan Port Louis

Manage calendars and coordinate meetings & visits.Coordinate travel arrangements for Executives.First point of contact for calls, filter, screen and take messages.Handle requests and enquiries according to importance.Prepare board packs for board meeting.Prepare and modify various documents including agendas, reports and minutes.Keep to date files.Maintain and improve electronic and hard copy filing system.Organise for signature and despatch.Conduct research and compile data.Assist in organisations of specific events.

Riche En Eau, Mauritius

To act as a first point of contact dealing with correspondence and phone callsTo proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided. Plan and organize travel and accommodation when requiredMaintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.Supporting the Chief Executive to keep the Board of Director informed about the work of the organization and their appropriate training and inductionTo service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions pointsTo plan and manage key organizational events such as; AGM, Staff conference, Staff briefings and others as required

Curepipe, Plaines Wilhems District, Mauritius

Analyse import documentation for incoming shipments and ensure accuracy of documentation and verify compliance standardResponsible to have Import systems updated as needed including data and document storage where necessaryResponsible to analyse where necessary to reduce cost of importsManage day to day customs brokers operations and ensure performances are monitored targeting a lead and cost reductions.Deal with customs and local authorities for day to day operational issuesResponsible to ensure all import duty tariff codes are correctly applied to all incoming shipmentsComply with customs requirements and manage customs duty costsKeep customs documents in proper filing, maintenance, and retentionCoordinate and arrange payments for custom duties/levies, and other clearing and forwarding payments as per requirementsManage the movement of products materials in the country in accordance with organizational policy and procedure.Liaise with other departments (Finance) in order to establish and maintain effective and relevant /import activities and support in relation to the organization's sales, purchasing, materials management, production and overall operating functions.Review documents submitted by prospective suppliers to ensure compliance with all requirements;Organize documents submitted by supplier at time of Purchase Order submission or delivery of goods;Maintain costing file and pricelists;Update Purchase Orders with relevant information;Coordinate Product Change Notification Process;Oversee products specifications by ensuring they are current to meet requirements and verify they are being followed;Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents;

Curepipe, Plaines Wilhems District, Mauritius

Act as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly, monthly or quarterly reportsAct as an office manager by keeping up with office supply inventoryFormat information for internal and external communication – memos, emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondence

Mauritius

to set-up and validate customers’ applications and requests for the e-channels systems such as Internet Banking, Telephone Banking and MCB RefillProvides account services to customers by receiving deposits, cashing cheques, issuing savings withdrawals;

Diploma Of Management, Business Administration And Management, General

Higher School Certificate

School Certificate