Fran Rofe Email and Phone Number

Quality Assurance Corporate Policies and ProceduresExecutive Officer - Central Highlands (Qld) Housing Company LimitedNative Title

Organised travel, accommodation and office/meeting room bookingsAdministered the Intranet siteAccounts payableGreeting and assisting visitors with inductions Assisted with the coordination of VIP visits Administration Support – Human Resources

Provided high-level professional administration and executive support to the Mayor, Executive ManagerCorporate Strategy and CouncillorsManaged and organised the day to day functioning of the executive office, establishing work prioritiesand setting realistic goals to produce quality and accurate results within designated timeframes Undertook research and analysis of information in order to prepare draft correspondence, reports and agendasCoordinated meeting agendas for Council meetings and recorded minutes for such meetings as well as coordinated the meeting tasks. Coordinated the keeping of minute books in accordance with Local Government legislation.Coordinated citizenship ceremoniesCoordinated the electronic diary, schedule and prioritised appointments for the Mayor and ExecutiveManager Corporate StrategyEffectively coordinated, organised and supervised meetings and functions, including attendance, catering and the preparation and distribution of relevant documentsArranged and coordinated all travel arrangements and accommodation bookings for attendance at conferences, seminars, workshops and the like for Mayor, Executive Manager Corporate Strategy and CouncillorsProvided a full range of administrative and clerical support services, including filing, records management, faxing, mail, maintenance of registers and routine databases, compilation of manuals, reports, agendas and minutesReviewed and redirected mail and requests for information to other departmental staff for eitheradvice or reply and followed up in relation to sameEnsured Mayor and Executive Manager Corporate Strategy were informed of political or sensitive operational issues that may have required direct attention

Provide high quality and confidential administrative secretarial and executive support to the Deputy Chief Executive Officer:Managed and organised the day to day functioning of the executive office, establishing work prioritiesand setting realistic goals to produce quality and accurate results within designated timeframes Managed and coordinated Deputy Chief Executive Officer’s appointments, including the organisation of meetings, appointments, attendance at conferences/seminars, travel and accommodation arrangementsReviewed and redirected mail and requests for information to other departmental staff for either advice or reply and followed up in relation to sameUndertook research into routine matters and reported on findingsCoordinated catering for various functionsManaged reconciliation, payment and purchase of credit card and business expense claim